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Career Story: Accounting Supervisor For A Public Library

Accounting Supervisor For A Public Library

Job Title: Accounting Supervisor

Type of Company: Public Library

Education: AAS Adirondack Community College

Previous Experience: I worked in a savings & loan bank and then at a Psychiatric Hospital in the accounting area.

Job Tasks: I an responsible for a $25,000,000 library budget, including four funds. The budget consists of a library, capital project, endowment and general long term department funds.

I supervise the accounting staff and oversee all aspects of the every day financial part of the library. Recently we completed a $18,875,000 building renovation and I was responsible for all bank accounts as well as the accounts that were set up for the bond and debt service. This includes reconciling checking, savings and investment accounts on a monthly basis. I compile the information after the Senior Accounting Clerk finishes writing checks and preparing payroll from the Municipal Software system on our computer to a format that is part of our budget.

I compare the expenses to the budget and watch carefully that it does not exceed the budget, as the Library is a tax district and is funded by 65% of the tax payers. This process is completed monthly for two separate budgets, the library fund and the Capital Projects fund. I record and manage daily deposits and donations by patrons of the Library. I also work on many of the grants and foundations that have been awarded. Over the last two years we have received over $6,000,000 in grants, foundations and private donations due to the Capital Projects campaign. Each year a private firm performs an audit which I am responsible for.

Best and Worst Parts of the Job: The best parts of my job are working with numbers, balancing accounts and working on the budget process. I really enjoy following the accounting process through the trial balance and having all work out. The parts of the job that I don't like is, of course, when numbers don't balance and I spend hours looking for the problem.

Job Tips: As painful as it may be, take as many courses as you can in accounting. It can be very boring in the classroom but to successfully accomplish the meaning of debits and credits is necessary for any accounting career. Stay in college through a BA as a two year AAS does not pay the salary as a Bachelor of Science does. Accounting jobs can be boring, but if you are lucky enough as I am to work in a library, it is never boring.

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