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Career Story: Finance And Administration Director At A Large IT Company

Finance And Administration Director At A Large IT Company

Job Title: Finance And Administration Director

Education: BS in Finance, minor in Marketing, Juniata College

Masters in General Administration, University of Maryland

Previous Experience: I worked as a project accountant for two different commercial construction firms. I then worked for a government contractor in project control, working my way up the management chain to until I was a director

Job Tasks: I work for a large Information Technology company. The division I work in focuses mainly on civil government contracts. Civil agencies consist of EPA, HUD, FCC, Department of Education, etc.

My primary respsonsibility is to oversee all of the financial aspects of a business area with the support of the following organizations: contracts, subcontracts and program control. Some of financial aspects are proposal pricing, business case preparation, customer reporting, budget preparation, Profit and Loss statements, Bid & Proposal tracking and indirect rate analysis. I also prepare and give presentations throughout the year for both internal and external customers. I also work many special corporate initiatives as well such as training or analysis.

Through out the fiscal month, I have multiple reports to generate such as the profit and loss statement which is followed up by management review. I also prepare several other reports and presentations for the month including a revenue forecast. Although I have a schedule of deliverables for a month, I have to be flexible in order to meet the needs of my customers both internally and externally. Quite often time sensitive proposals need to be prepared to send to our customers or a special project from senior management will come up that needs to be completed right away.

I have an office but quite often I'm attending meeting with our customers or attending teleconferences throughout the day. E-mail is the main communication vehicle of which I get over a hundred a day. Many of these are administrative in nature.

Best and Worst Parts of the Job: Best part of my job is the diversity of tasks. I really don't know at the beginning of the day how it is going play out. I may have a report due but may get called into a meeting or have to address an e-mail.

Worst part is too many e-mails. I can spend several hours a day reading and responding to e-mails

Job Tips:
1. Take a class in government contracting: Most undergraduate programs do not offer this.

2. Learn as many aspects of the business you can: pricing, program control, subcontracts, accounting, contracting, etc.

3. Strong Microsoft Office especially Excel and Powerpoint. Nothing better than hitting a home run with a well organized and delivered presentation.

Additional Thoughts: If you are looking for a financial position that isn't strictly accounting and have a great business sense, this could be what you're looking for.

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