Job Title: Administrative Assistant
Type of Company: I work for an international institution that assists countries with their economic and financial development.
Education: BA, Information Technology, State University of La Paz (Bolivia)
Previous Experience: I have worked for USAID, ECLAC and the World Bank as an administrative assistant.
Job Tasks: My main responsibility is providing administrative assistance to the team I work with. This includes arranging meetings; preparing travel documents (passports, visas, etc.); proofreading and editing the documents the team will be taking; proofreading and editing documents and publications produced by our staff, and much else. I also create and format complex tables and charts for these documents and create PowerPoint presentations for various types of meetings.
Once or twice a year I travel abroad with a team of staff members and assist them in organizing their meetings and in preparing the documents that summarize the agreements they reach. I help my department's senior members to organize seminars and workshops for staff; I also oversee the departmental tracking system, a database we use to track the review process required by our auditors. I also assist the department in the preparation of briefing material for the managing director's international trips or for visits to us from abroad. I participate in several working groups that meet to coordinate the administrative activities needed to run a smooth department.
And like any other administrative assistant, I help my co-workers to troubleshoot their computer problems, especially software problems.
Best and Worst Parts of the Job: The best part of my job is the opportunity I get to travel abroad. I have traveled to countries all over the world and I get to travel first-class and stay at the best hotels.
The worst part would have to be some of the menial tasks I am assigned that sometimes include filing and xeroxing.
1.) Learn as much office software as you can, especially Outlook, Excel, Word, Access, PowerPoint, and PeopleSoft.
2.) Study grammar: correcting other people's English is a critical part of the job.
3.) Learn to set priorities and to manage your time.
4.) Develop your communication skills and, if possible, get some genuine diversity training, spending time among people of other nationalities.
Additional Thoughts: A BA in business administration, finance, economics, management, human resources, or information technology is necessary to be considered for this position.
These schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).
Request info from multiple schools, by clicking the Request Info links.
At UEI College, we want you to succeed. We’re like a family and we want you to be a part of it.
Turn your talents into a career at nationally recognized and accredited Platt College.
You can get started on a new career with Institute of Technology.
For more information about our graduation rates, the median debt of students who completed the program, and other important information, please visit our website at www.iot.edu/disclosure
San Joaquin Valley College - A Private Junior College.
The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.
Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.
Most stories include:
Please also see our detailed information about Executive Secretaries And Administrative Assistants, including: