dcsimg

Career Story: Administrative Assistant In A College Drama Department

Administrative Assistant In A College Drama Department

Job Title: Assistant To The Chair Of Performing Arts

Type of Company: I currently work for a private college in Boston.

Education: BA, Theatre, University of Southern California •• BS, Gerontology, University of Southern California

Previous Experience: I began working as a purchasing clerk in a food cooperative doing inventory and ensuring the completion of outgoing orders. From there I went to receptionist work in a mental health facility, moving quickly to office manager and operations manager at a start-up company.

Job Tasks: I have three main duties in my current position. My first duty is to assist the Chair of the Department. I'm responsible for scheduling all of her appointments, ensuring that she has the materials she needs to complete her daily tasks and in her absence represent the department at meetings and functions.

My second main duty is to track the department's budget. I create purchase requisitions for all of the department's supplies and track how much money is being spent throughout the fiscal year. I then create financial reports for the Chair and the Dean at the end of the fiscal year and assist the Chair with the budget request for each new fiscal year.

I am also responsible for the hiring and supervision of the department's student employees. The student employees work in the department's main office as well as other areas like the costume shop, the scene shop, the theaters and the rehearsal studios. I interview all student job candidates and place them in appropriate areas and supervise the work they are doing and assist them with work issues during their time at the college -- and even, in some instances, after they've graduated.

Aside from the above-mentioned duties, I work with the Department Assistant in ensuring that the department runs smoothly on a day-to-day basis.

Best and Worst Parts of the Job: The best part of my job is the people I work with. Their energy, creativity and commitment to the students creates a great atmosphere in which to work.

The part of my job that I find difficult is coping with the lack of efficiency in other departments. Because I am highly organized and our department runs so smoothly, I find it difficult to deal with another department's lack of, or indifferent, operational structure.

Job Tips: Learn time management skills. Prioritizing and completing tasks in a timely manner is crucial to administrative support work.

This will sound completely goofy, but being a people person is an absolute necessity when working in an office environment. You will have to work alongside some people whom you may not care for, but your job is to work with them to complete a task so you will need to be able to disguise your dislike.

Keeping up with the latest technology is also extremely helpful with the day-to-day functioning of any office environment.

Additional Thoughts: I am constantly amazed at how much I have continued to learn throughout my career. Keeping an open mind has been instrumental in my continually learned new skills at each job I've had. This has helped me immensely in my career.

Popular Schools offering Office Management Programs

quickinfoClick the Visit School Site buttons to go directly to a school's website and learn more about the school and programs it has to offer. School website will open in a new tab. .

Click the Request Info buttons to request more information from a representative at the school

Matching School Ads
Platt College
Alhambra, Anaheim, Ontario, Riverside

Turn your talents into a career at nationally recognized and accredited Platt College.

  • Programs: Medical Administrative Specialist
  • Degrees: Associate
San Joaquin Valley College
Delano, Hanford, Lancaster, Madera, Ontario, Temecula, Visalia

San Joaquin Valley College - A Private Junior College.

  • Programs: Certificate - Medical Office
  • Degrees: Certificate
US Colleges
Anaheim, Montclair, Riverside, San Diego

U.S. Colleges has been helping students enhance their career skills since 1996.

 

  • Programs: Computerized Office Specialist, Computerized Office & Accounting Specialist
  • Degrees: Certificate

You can get started on a new career with Institute of Technology.

For more information about our graduation rates, the median debt of students who completed the program, and other important information, please visit our website at www.iot.edu/disclosure

  • Programs: Administrative Office Professional
  • Degrees: Certificate

Congratulations! Your interest in Independence University is an important first step toward changing your life. A career-focused degree is the key to a career with a potentially higher income, better benefits, and more satisfaction.

  • Programs: Business Management & Accounting (AAS), Accounting (BS)
  • Degrees: Associate, Bachelor

Learning at Full Sail University has always centered around interaction and the exchange of ideas. Our online curriculum fully embraces this philosophy.

  • Programs: Innovation & Entrepreneurship, Master of Science (Online)
  • Degrees: Master

Saint Mary's University of Minnesota's Online Master's Programs

At Saint Mary's, we take pride in offering online graduate degrees designed to complement the schedules of working adults like you. Get an affordable, convenient education from a top-ranked university that's grounded in real-world applications.

  • Programs: Master of Science in Accountancy
  • Degrees: Master

Fremont College traces its roots to Platt College’s founding in St. Joseph, Missouri, in 1879, and the Southern California branch campus was established in 1986.

  • Programs: AA - Digital Marketing
  • Degrees: Associate

A Rutgers business education prepares students for success – not just in their chosen fields but also in their lives.

  • Programs: Master of Governmental Accounting (Online)
  • Degrees: Master

Welcome to Argosy University

Argosy University offers doctoral, master's, and bachelor's degree programs to students through its eight colleges:  College of Behavioral Sciences, Graduate School of Business and Management, College of Education,  College of Health Sciences, College of Arts and Sciences, College of Creative Arts and Design, College of Clinical Psychology and Western State College of Law at Argosy University as well as certificate programs in many areas.

  • Programs: Management (MSM), Human Resource Management (MS), Business Administration - Accounting (BS) (Online)
  • Degrees: Master, Bachelor
Matching School Ads

Additional Career Stories for Executive Secretaries And Administrative Assistants

The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.

All Types

You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Executive Secretaries And Administrative Assistants, including:

Back to Top
SPEAK TO AN ADVISOR 1.844.285.6104