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Career Story: Administrative Assistant In A University Athletic Department

Administrative Assistant In A University Athletic Department

Job Title: Program Administrative Assistant

Type of Company: I work for a university athletic department.

Education: certificate, The Academy for Business Careers (Stone Academy)

Previous Experience: After school I worked at WCTY writing scripts for the radio personnel before getting my present job at the University.

Job Tasks: I work with student-athletes and the coaching staffs of seven different university athletic teams. I help the coaches with their recruiting databases, flying in recruits to see the campus for their official visits and the paperwork involved in that. If we give scholarship money to a particular student-athlete, I process the paperwork and send it out via Federal Express. I put together a golf outing to raise money for one team which cannot afford scholarships for its student-athletes.

In addition, I handle all the travel needs for our twenty-one coaches. Each team has a head coach and two assistant coaches and they often take recruiting trips in groups; after they return, I reconcile their travel expenses for them. I arrange all aspects of team travel for away games. I pay officials and umpires for officiating games and supervise the three students who help me do the grunt-work for the coaches. I put together banquets for the teams once their seasons have ended. I keep a log of alumni who give to each sport and send out thank-you letters to them. I also keep an inventory of the gifts and apparel that we send out to donors as a way of saying thanks and I order more as needed.

Best and Worst Parts of the Job: Coaches are amazing people but they can be very demanding at times, especially during the season. It's not unusual for a coach to call me up after hours and tell me to book a flight for the next day or arrange a rental car. Very exciting job, my job, and never boring, but it can be overwhelming at times. Fortunately, I have good student workers to help me out.

Job Tips: You don't have to be a big sports fan to pursue a job.

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