Job Title: Senior Administrative Assistant
Type of Company: Engineering company which has offices globally. They work on water treatment plants and making water safer to drink in remote countries.
Education: Certificate in In-Design, some college course work
Previous Experience: I have worked as an administrative assistant for about 15 years. After being laid off, I landed a wonderful job as a senior administrative assistant.
Job Tasks: On a day-to-day basis I support the executive team and act as back up to the president's assistant. I book travel arrangements and arrange for meeting space when needed. I worked on creating Powerpoint presentations, flyers and letters and a whole bunch of other things which include, filing, answering the phones and directing people where to go.
I find it exciting and different because everyday something different is going on. I work on keeping the QMS files up to date and accurate. A typical day consists of answering the executive lines and directing calls as needed, typing up correspondence, faxing and filing. I handle expense reports and make sure that the corporate credit card charges match the executive expenses. I print out a lot of complex email attachments and bind them for the team.
Best and Worst Parts of the Job: The best part of my job is being an assistant; I have always enjoyed being in a supportive role. Being able to help someone accomplish something in a timely manner is a great feeling. Sometimes there is pressure to get something done and that can be demanding. Being on the executive floor you always have to be on your toes! Sometimes you know things that are confidential and you need to learn to keep them to yourself and not let the knowledge affect your everyday life.
Job Tips: Be sharp in your skills, especially Powerpoint. Think outside the box and be ready to help when needed. Be professional at all times; you are the face and voice of some of the executives. If you have the chance to learn a new skill, learn it. A lot of executives rely on their assistants to know the software and how to use it. I would say you would start out as an Administrative Assistant, and work your way up from there. I started as a receptionist, and I have always loved assisting people!
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