dcsimg

Career Story: Administrative Assistant In An Engineering Company

Administrative Assistant In An Engineering Company

Job Title: Senior Administrative Assistant

Type of Company: Engineering company which has offices globally. They work on water treatment plants and making water safer to drink in remote countries.

Education: Certificate in In-Design, some college course work

Previous Experience: I have worked as an administrative assistant for about 15 years. After being laid off, I landed a wonderful job as a senior administrative assistant.

Job Tasks: On a day-to-day basis I support the executive team and act as back up to the president's assistant. I book travel arrangements and arrange for meeting space when needed. I worked on creating Powerpoint presentations, flyers and letters and a whole bunch of other things which include, filing, answering the phones and directing people where to go.

I find it exciting and different because everyday something different is going on. I work on keeping the QMS files up to date and accurate. A typical day consists of answering the executive lines and directing calls as needed, typing up correspondence, faxing and filing. I handle expense reports and make sure that the corporate credit card charges match the executive expenses. I print out a lot of complex email attachments and bind them for the team.

Best and Worst Parts of the Job: The best part of my job is being an assistant; I have always enjoyed being in a supportive role. Being able to help someone accomplish something in a timely manner is a great feeling. Sometimes there is pressure to get something done and that can be demanding. Being on the executive floor you always have to be on your toes! Sometimes you know things that are confidential and you need to learn to keep them to yourself and not let the knowledge affect your everyday life.

Job Tips: Be sharp in your skills, especially Powerpoint. Think outside the box and be ready to help when needed. Be professional at all times; you are the face and voice of some of the executives. If you have the chance to learn a new skill, learn it. A lot of executives rely on their assistants to know the software and how to use it. I would say you would start out as an Administrative Assistant, and work your way up from there. I started as a receptionist, and I have always loved assisting people!

Popular Schools offering Office Management Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads
UEI College
Bakersfield, Chula Vista, Fresno, Gardena, Riverside, San Marcos, Stockton

At UEI College, we want you to succeed. We’re like a family and we want you to be a part of it.

  • Programs: Business Office Administration (8-Month Diploma Program)
  • Degrees: Diploma

Ultimate Medical Academy (UMA) offers industry-relevant knowledge and training for in demand careers in healthcare.

  • Programs: A.S. - Health Sciences - Medical Administrative Assistant
  • Degrees: Associate
Platt College
Alhambra, Anaheim, Ontario, Riverside

Turn your talents into a career at nationally recognized and accredited Platt College.

  • Programs: Medical Administrative Specialist
  • Degrees: Associate

You can get started on a new career with Institute of Technology.

For more information about our graduation rates, the median debt of students who completed the program, and other important information, please visit our website at www.iot.edu/disclosure

  • Programs: Administrative Office Professional
  • Degrees: Certificate
San Joaquin Valley College
Delano, Hanford, Hesperia, Lancaster, Madera, Ontario, Salida, Temecula

San Joaquin Valley College - A Private Junior College.

  • Programs: Certificate - Medical Office
  • Degrees: Certificate
Matching School Ads

Additional Career Stories for Executive Secretaries And Administrative Assistants

The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.

All Types

You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Executive Secretaries And Administrative Assistants, including:

SPEAK TO AN ADVISOR 1.844.285.6104