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Career Story: Executive Secretary And Human Resources Coordinator

Executive Secretary And Human Resources Coordinator

Job Title: Executive Coordinator

Type of Company: A workers compensation insurance pool.

Education: AAS, Marketing, Hudson Valley Community College (Troy, NY)

Previous Experience: I started as a data entry clerk, became an executive administrative assistant at the local Chamber of Commerce, human resources director for a local nursing home and then a software trainer for a local software training company.

Job Tasks: In my current position, I handle Human Resources duties that include benefits and payroll. I get employees to enroll online & by mail, putting together the benefits paperwork and handbook material, setting up everyone for payroll and making changes to all of the above as needed. Work is done in various specially-designed software products as well as Word and Excel.

I also work on communications projects including a newsletter and our annual awards video. This includes arranging for the stories for the newsletter, selecting and editing photos and sending it all out to the graphic designer for layout. It also includes arranging for postage and mailing of the finished product.

A professional video is completed each year for our annual awards banquet. I contact the production company, come up with a concept, coordinate the video shoots, sit in on editing and okay the final product. Also shown at the awards banquet dinner is an introductory PowerPoint slide presentation which I create and set to music for use before the formal presentation.

I work with the president on board of directors-related projects, including manuals, board packets, travel arrangements, retreats, etc. We create manuals in .pdf format and put them on CD's. Board packets are created in Word, Excel & Acrobat. Contact with board members is on-going and I arrange for their travel as needed, which includes, hotels, airfare, train reservations and conference bookings.

Best and Worst Parts of the Job: The best part of my job is that I have a variety of things to work on so getting bored is not an option. I like having the ability to work on day-to-day Human Resources issues, but being able to mix this up with work on special projects from the communications and executive departments is great.

Job Tips:
1. I guess, for me, being organized is the most important thing. The reason I have been able to take on other projects is that I am very organized and it is a skill that I am noted for.

2. My career has unfolded slowly. I take on new projects but don't try to take on any more than I can handle.

3. I don't believe in saying that something cannot be done. If I can think of it, I can't possibly be the only one in the world who has and there must be a way. I try to find it. (If I am first, I am gonna be rich!)

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