dcsimg

Career Story: Executive Secretary At A Software Firm

Executive Secretary At A Software Firm

Job Title: Executive Assistant

Type of Company: My company makes marketing software.

Education: some college

Previous Experience: I worked at Colgate as an office administrator, then at Motorola as an administrative assistant.

Job Tasks: My daily functions include the calendar maintenance for two executives in my company. I have to schedule their meetings and keep them on track at all times. When they are invited to meetings I have to be sure they are available and, sometimes, move other meetings to accommodate. I retrieve their voice mails for them so they don't have to spend the time doing it. I work in Visio, Word, Excel and create spreadsheets for different reasons: budget planning, employee databases, etc. I also support the other 150 engineers in the group. I make sure our department (Engineering) has everything it needs to function day-to-day, making sure, above all, that the equipment (copiers, printers, etc.) is up and running.

I also help in the recruitment process. I schedule interviews with candidates, etc. I fill out expense reports when my executives travel. I keep a map of our floor and control who sits in the cubes and offices. I order office supplies. Sometimes I fill in at the switchboard if the switchboard operator needs some time off. I set up conference calls and Webexes (meetings online) when needed. I do a lot of running around to make sure the operation runs smoothly!

Best and Worst Parts of the Job: The best part of the job is its variety. Each day is different. I enjoy doing the scheduling and the spreadsheets. The worst part of the job is keeping the executives on track. Sometimes when they are in meetings and lose track of time and I have to pull them out so they won't be late for the next one. Sometimes I find it hard to keep track of the time.

Job Tips: Microsoft Outlook is my most used tool. Get to know it well. Actually, get to know all of the Microsoft tools (Outlook, Word, Excel, Visio). The more you know, the easier the job is. Learn to type fast and accurately. You must have a "people" personality and you want to be flexible and approachable.

Popular Schools offering Administrative Assistant Executive Assistant Secretarial Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads
UEI College
Anaheim, Bakersfield, Chula Vista, El Monte, Encino, Fresno, Gardena, Ontario, San Marcos, Stockton

At UEI College, we want you to succeed. We’re like a family and we want you to be a part of it.

  • Programs: Business Office Administration (8-Month Diploma Program)
  • Degrees: Diploma
Matching School Ads

Additional Career Stories for Executive Secretaries And Administrative Assistants

The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.

All Types

You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Executive Secretaries And Administrative Assistants, including: