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Career Story: Senior Administrative Assistant For An Insurance Company

Senior Administrative Assistant For An Insurance Company

Job Title: Senior Business Consultant

Type of Company: I work in life insurance.

Education: AS, Aquinas Junior College

Previous Experience: I started as a receptionist and moved up over the years at same company.

Job Tasks: I work for the senior vice-president of a well known life insurance company. I schedule all his meetings and prepare him for them, coordinate weekly staff calls and monthly calls with our field agents. I plan all his visits to our agencies. Several recognition conferences are held yearly, and I do presentations and make sure he has his speaking notes. I coordinate all his travel plans (rental cars, limos, flights, hotels, etc.) for all meetings and read all his emails and respond to as many as possible. Those that I can't handle, I print and give to him. I answer his phone calls and try to resolve all issues. I supervise two administrative assistants, prepare and maintain our business continuity plan (if a disaster should occur, what employees need to do). And I serve as compliance liaison for our department, attending weekly meetings and subbing for him wherever I can.

Best and Worst Parts of the Job: The best part of my job is the power I wield. Everyone comes to me for answers; I'm the gatekeeper for my boss. He allows me to make the decisions. Flexibility, too: I can work from home or in the office.

The worst part of my job is that I need to be accessible 24/7 via cell phones and blackberry. It's very difficult to take time off.

Job Tips:
1.) You really need to be able to multi-task and not get stressed out. Organizational skills are important.

2.) Learn as much as you can about the company.

3.) Network, find out what people do, get your name out there.

4.) Put yourself first. I have been with this company for 25 years. I never wanted to leave my bosses stranded so I never looked at better opportunities. They all took good care of me (promotions, etc.), but you need to think of yourself first.

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