dcsimg

Career Story: Accounts Payable Director At A University

Accounts Payable Director At A University

Job Title: Director Of Disbursements

Type of Company: It is a university.

Education: Merrimack College BS in Psychology •• Northeastern University Graduate Certificate in HR Management

Previous Experience: I worked as a payroll assistant and worked my way up to manager of the payroll department and just recently took over the Accounts Payable dept.

Job Tasks: Managing the day to day operations of the payroll and accounts payable department for the University. The payroll department is responsible for paying all employees, faculty and students through weekly and semi monthly payrolls. This includes validating timesheets, calculating partial payments, and processing the vacation payouts when an employee terminates. The accounts payable department processes a daily check run to pay all vendors and consultants that are linked with the University.

As the director, it is my responsibility to make sure both departments process these payments on time and accurately. In addition to paying the vendors and employees, all applicable taxes need to be paid and reported in a timely manner. Part of my responsibilities is to make sure that all IRS, department of labor, and all other outside governing bodies that have policies or rules in regards to these payments are always adhered to so that we do not face an audit or fines. Additionally, you need to keep up to date on the ever changing regulations that these governing bodies pass so that you assure the department is in compliance.

Lastly, you need to train, and work with the staff to make sure that they are learning and growing in their positions as well.

Best and Worst Parts of the Job: The best part of the job is my ability to look at the processes and suggest improvements or ways to possibly make it easier on the staff.

The worst part is at the end of the year as many people wait until the last minute to get their invoices or payments in and it seems that the hours are endless. It also seems that because of the nature of the job (getting people paid) you do not normally hear from people unless their is an issue and that most of the time you are dealing with problem solving and calming someone down and you rarely hear about it when you go without any issues.

Job Tips:
1. Make sure you like math

2. If you want to become a manager in a department, I think it works best to work your way from the bottom, or make an effort to learn what each person does as their daily tasks so that you could always step in if necessary and never feel as though you are inferior to do such tasks.

Popular Schools offering Office Management Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads

Liberty University provides a world-class education with a solid Christian foundation, equipping men and women with the values, knowledge, and skills essential for success in every aspect of life.

  • Programs: MS in Accounting
  • Degrees: Master

Founded in 1911, Southern Methodist University (SMU) is a nationally ranked private university with seven degree-granting schools.

  • Programs: M.S. in Data Science
  • Degrees: Master

Syracuse University’s School of Information Studies (iSchool) - The Original Information School - is proud of its position as a leader in the field.

  • Programs: MS in Information Management
  • Degrees: Master
UEI College
Bakersfield, El Monte, Fresno, Gardena, Huntington Park, Riverside, San Marcos, Stockton

At UEI College, we want you to succeed. We’re like a family and we want you to be a part of it.

  • Programs: Business Office Administration (8-Month Diploma Program)
  • Degrees: Diploma

See What’s Possible When You Earn a Degree at Florida Tech 100% Online

  • Programs: Associate of Arts in Management, Bachelor of Arts in Management
  • Degrees: Associate, Bachelor
Platt College
Alhambra, Anaheim, Riverside

Turn your talents into a career at nationally recognized and accredited Platt College.

  • Programs: Medical Administrative Specialist
  • Degrees: Associate

Fremont College traces its roots to Platt College’s founding in St. Joseph, Missouri, in 1879, and the Southern California branch campus was established in 1986.

  • Programs: AA - Digital Marketing
  • Degrees: Associate

About Boise State University

Boise State University is a highly respected, public, metropolitan research university offering lifelong learning.

  • Programs: Master of Business Administration
  • Degrees: Master

About The University of Texas at Arlington

  • Programs: Master of Public Administration
  • Degrees: Master

Change the World with American University

Be a part of something bigger than yourself.

  • Programs: Master of Arts in Economics - Applied Economics
  • Degrees: Master
Matching School Ads

Additional Career Stories for Administrative Services Managers

The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.

All Types

You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Administrative Services Managers, including:

Back to Top