dcsimg

Career Story: Administrative Manager For A Public Transportation Agency

Administrative Manager For A Public Transportation Agency

Job Title: Manager Of Administration

Type of Company: I work for a public transportation agency whose mission is to provide the public with quality transportation choices including roadway, transit, water, bike and pedestrian and aviation.

Education: BS, Business Management, UMass-Lowell

Previous Experience: I started as an electronic funds transfer analyst with a major financial institution before moving to my current career in government. I worked in various positions in accounting and finance as well as HR and general administration.

Job Tasks: My primary duties include budget management, capital planning, contracting, procurement and accounts payable. I also serve as liaison with the agencies HR/payroll department and all other departments under the secretariat.

I procure goods and services for the agency, initiate and process contracts and monitor the funding of each contract. When necessary, I help to process modifications, procure additional funding and contract extensions to ensure that the agency and vendors needs are met.

I receive, analyze and process requests for payments from vendors who are either consultants or providers of goods. I must ensure that the items billed are in compliance with the terms of the contract and that they comply with state finance laws.

Best and Worst Parts of the Job: The best parts of the job are finance and budgeting. It is incredibly challenging to work with an ever-changing budget structure, legislative funding cuts and revenue uncertainties. At the beginning of each year, we are given a budget. We plan and spend based on that number. At times, the number has been cut by 10, 25 and even 50%, often when a project is at least halfway complete. It is very challenging but also very rewarding to be able to provide necessary services to the public in such a varied and unpredictable climate.

This is also the worst part of the job. Often when funding is cut, there is no other choice but to terminate a program or reduce its funding. Often this cripples a project or service and the people who've come to depend on it are left empty handed. Companies that are relying on the money to stay afloat are suddenly bankrupted. It is very difficult to deliver news like that.

Job Tips: I often heard the phrase "business is business" in college. My advice is to never forget that business is people too: people who depend on business to feed their families.

In my job, there is no detail too small. Be very careful to see the entire picture, not just the big picture.

Don't be discouraged if you cannot get the job you really want right away. Work, build a reputation and a resume, and eventually you will get that job.

Popular Schools offering Office Management Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads

Lower Tuition Cost Than Many Other Universities.  Classes Start Soon.

  • Programs: Bachelor of Science in Management, Master of Business Administration in Management
  • Degrees: Bachelor, Master

Liberty University provides a world-class education with a solid Christian foundation, equipping men and women with the values, knowledge, and skills essential for success in every aspect of life.

  • Programs: MS in Marketing: Sports Marketing and Media
  • Degrees: Master

Founded in 1911, Southern Methodist University (SMU) is a nationally ranked private university with seven degree-granting schools.

  • Programs: M.S. in Data Science
  • Degrees: Master

Syracuse University’s School of Information Studies (iSchool) - The Original Information School - is proud of its position as a leader in the field.

  • Programs: MS in Information Management
  • Degrees: Master
UEI College
Bakersfield, El Monte, Fresno, Gardena, Huntington Park, Riverside, San Marcos, Stockton

At UEI College, we want you to succeed. We’re like a family and we want you to be a part of it.

  • Programs: Business Office Administration (8-Month Diploma Program)
  • Degrees: Diploma

Get personalized attention with UMA.

One-on-one tutoring, pre-interview coaching, job search assistance, alumni services-they’re all included in Ultimate Medical Academy’s competitively priced tuition. As a nationally accredited school, we provide quality career training online and at our two campuses in the Tampa Bay area of Florida.

  • Programs: A.S. - Health Sciences - Medical Administrative Assistant
  • Degrees: Associate
Platt College
Alhambra, Anaheim, Ontario, Riverside

Turn your talents into a career at nationally recognized and accredited Platt College.

  • Programs: Medical Administrative Specialist
  • Degrees: Associate

See What’s Possible When You Earn a Degree at Florida Tech 100% Online

  • Programs: Associate of Arts in Management, Bachelor of Arts in Management
  • Degrees: Associate, Bachelor

About Boise State University

Boise State University is a highly respected, public, metropolitan research university offering lifelong learning.

  • Programs: Master of Business Administration
  • Degrees: Master

The Secret to Getting Ahead is Getting Started

  • Programs: Business Administration (BS)
  • Degrees: Bachelor
Matching School Ads

Additional Career Stories for Administrative Services Managers

The inside stories from people actually working in the field.
Click a story title to show the story, and click the title again to hide it.

All Types

You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Administrative Services Managers, including:

Back to Top
SPEAK TO AN ADVISOR 1.844.285.6104