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Career Story: Grant Administrator For A Charitable Foundation

Grant Administrator For A Charitable Foundation

Job Title: Grants Administrator

Type of Company: My company handles philanthropic giving for various organizations.

Education: BA, Fashion Merchandising, Framingham State College

Previous Experience: Early on, I did some temp work in the industry and was referred to another company.

Job Tasks: My responsibilities include overseeing all grants that our organization approves. We distribute several million dollars each year to non-profit organizations. But before we approve these, we shepherd the applicants through a process called a "request for proposal". I use a special computer program/data base to monitor the entire process.

I screen these RFP's for completeness and pass them on to other staff members. I assist too in the preparation of other material that'll be used to weigh the applications. Once the grants have been approved, I generate "gift agreements" that stipulate (among other things) how the money can be used and what the recipients are required to report. Most often, they're required to provide us with progress reports, showing how they disbursed the money they got and to supply us with a final report once the grant has been exhausted.

After an organization signs off on the gift agreement, I will write them a check. Depending on the size and length of the grant, payments may be made in installments over a period of years. I also monitor when the progress reports are due to arrive and track how much money's being given away in areas such as the environment, education, government, the arts, etc.

Best and Worst Parts of the Job: The best part of my job is being involved in the distribution of money to needy organizations and watching them use it in fruitful and meaningful ways.

The most frustrating part of my job is pestering organizations to complete their documentation properly.

Job Tips:
1.) You must like to work with puzzles; there are always parts missing that need to be put together.

2.) The specialized software in use in the field requires you to have computer skills.

3.) You've also got to be flexible. But writing skills are important too.

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