Job Title: Office Manager
Type of Company: I work for an electrical contractor.
Education: AS, Accounting AS, Business Management
Previous Experience: I started out as a receptionist while taking college courses and was promoted, within the company, to a position as bookkeeper. I then moved on to another company where I was doing the books and got promoted to office manager.
Job Tasks: I am responsible for the accounts payable for the company. I need to verify the invoices that come in, make sure they're applied to the relevant jobs and that each has a signature or a purchase order number on the invoice. I am also responsible for the accounts receivable, billing customers for the work we perform. We take two kinds of jobs: contract jobs and jobs where we're paid for our time and materials. For contract jobs I need to keep track of the progress of the work and make sure that our costs don't exceed the contract price.
I am also responsible for the payroll - for verifying time cards against the job slips I've received and calculating straight time, overtime, and double-time work. I am responsible for filling out quarterly tax reports for the Federal and state governments. The Federal report is made up of a couple of forms: an Employer's Quarterly Tax return, form 941, which summarizes employee pay for the quarter, and an Employer's Annual Unemployment Tax return, form 940. For the state I need to fill out a CT-941, CT-1120 (Estimated Corporation Business Tax) and an Unemployment Compensation report. The state also requires a Sales & Use Tax return, showing accurate sales figures. A company that performs services is required to collect sales tax. Since some services are exempt, however, we have to file a current Sale & Use Tax Exempt Certificate.
Best and Worst Parts of the Job: The worst part of the job is obtaining inaccurate job slips for billing. The best part is the feeling of accomplishment I get from knowing that the company runs more smoothly due to my performance.
1. Be a team player. The job runs smoother when everyone works together
2. Be open to change. Keep an open mind to other people's suggestions.
3. Keep yourself educated. Times change and technology is constantly improving. Be prepared to change with them.
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