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Career Story: Accounts Payable Clerk

Accounts Payable Clerk

Job Title: Accounts Payable Associate

Type of Company: My company deals with the Government. We have orders from all the government agencies which purchase from one of our biggest customers.

Education: college course at home

Previous Experience: I have no real accounts payable background. I began my career working for a mutual fund company in Boston, worked at the corporate offices of a major grocery store chain and worked for awhile at a food marketing company.

Job Tasks: I input a lot of invoices daily into our payroll system (there are about 500 to 1000 invoices weekly), making sure everything is okay on them. Our department prints checks for some of our vendors, but we wire money to our biggest vendor every two weeks. Everything in my office gets filed away after each week.

I deal with our sales department as well as our customer service department, discussing problems with orders whose invoice shows the wrong amount or carries the wrong purchase order number. Other departments have to make sure customers receive their orders and that everything is okay with them.

I also have to call vendors to get credits on orders that didn't get shipped (even though we got charged). Stuff arrives at our warehouse to be shipped out to customers and we have to scrutinize the order to make sure it contains the right items and then the warehouse guy ships out the order to the customer. When we receive orders that have been mixed up in transit, and someone complicates things further by keying in the incorrect order with the incorrect PO#, we have to try to fix that as well and locate the items on line that go with the correct purchase order.

Best and Worst Parts of the Job: The best part of the job is that I get in early and do my work while it's quiet, and there are only seven people in our department. It makes it nice that we all get along, with everything that we deal with daily with either vendors or the sales and customer service departments. I get to go home early and the company is a family company, so it's nice to work there. It is one big happy family.

The worst part can be the drama on the job about everybody's life.

Job Tips: It would be great to take an accounting course to keep up with all aspects of the accounting fields.

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