Career Story: Bookkeeper For A Private School

Bookkeeper For A Private School

Job Title: Full Charge Bookkeeper

Type of Company: I work for a school in Massachusetts.

Education: BA, Business Administration, UMass-Lowell

Previous Experience: I worked in the finance department at a hospital from 1968 until 1986. After that I worked at an accounting firm doing bookkeeping and eventually became a full-charge bookkeeper.

Job Tasks: I am responsible for Accounts Receivable, Accounts Payable, Payroll, General Journal Entries, State Hot Lunch Program.

Accounts Receivable involves keying in billing information for school fees, tuition, lunch, daycare; processing invoices and sending them out. I usually spend about a week and a half to two weeks on billing each month, following up on those who are late, processing late fees, making calls to see when payments will be sent. I process checks daily as I receive them, bring deposit to the bank and post payments to accounts. I also have to contact parents for bounced checks and process fee for checks returned for insufficient funds.

Accounts Payable involves poring over invoices to make sure they are accurate and then entering them in the system for payment; paying invoices when due; calling vendors with questions or billing errors.

Payroll involves gathering time sheets for those who are not on contract; processing payroll, paying taxes, and doing required quarterly and yearly reports. It also involves reporting new hires to the state, handling health insurance, 401k deductions, etc.

Journal entries have to be made for depreciation, prepaid insurance, investment income, etc.

I have many other duties such as billing the state for the hot lunch program, checking on daycare and billing those who don't use it on a regular basis, etc.

Best and Worst Parts of the Job: The best part of the job is meeting new parents and dealing with parents from previous years' classes, as well as working with teachers and other employees.

The worst part of the job is when parents do not return calls and do not communicate with my office. Also, they make a promise to send a payment and it is never received when they say they will send it. Some have to be called constantly for them to make payments. The stress of getting reports, invoices, payroll, and paying invoices on time adds to the headache.

Job Tips: In order to do full-charge bookkeeping you must get on a schedule. You must be organized and do things in a certain order or something might be forgotten. Make a list of what needs to be done each month and each quarter and what is due by a certain date. Take a calendar, for example, and circle payroll dates, mark whatever you have to do by a certain date. Look at calendar daily to avoid overlooking something that has to be completed.

Take courses in accounting, computer courses such as Excel, Word, Access and any other courses that will help you advance your skills.

Popular Schools offering Bookkeeping Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads

The Accounting Academy was founded in 2005 and has been continuously approved to operate by the California Bureau for Private-Pstsecondary Education. 


  • Programs: Accounting and Bookkeeping
  • Degrees: Certificate

Try Your Introductory Course Risk Free

  • Programs: Bachelor of Science in Accounting, Master of Science in Accounting, Master of Business Administration in Accounting
  • Degrees: Bachelor, Master
ABCO Technology
Los Angeles

ABCO Technology is an accredited computer training academy that offers diploma programs for individual students, professionals and companies to learn different areas of Information technology and seek gainful employment.

  • Programs: QuickBooks
  • Degrees: Certificate

Colorado State University-Global Campus

Colorado State University-Global Campus (CSU-Global) recently received state approval to enroll students with little to no prior college experience. To help ensure student success, the university has created a program especially for these students who plan on starting their college experience for the first time with us.

  • Programs: Master - Professional Accounting, BS - Accounting
  • Degrees: Master, Bachelor

Welcome to Argosy University

Argosy University offers doctoral, master's, and bachelor's degree programs to students through its eight colleges:  College of Behavioral Sciences, Graduate School of Business and Management, College of Education,  College of Health Sciences, College of Arts and Sciences, College of Creative Arts and Design, College of Clinical Psychology and Western State College of Law at Argosy University as well as certificate programs in many areas.

  • Programs: Business Administration - Accounting (BS) (Online)
  • Degrees: Bachelor

For over 35 years, Keiser University has maintained a practical, hands-on approach to career education to help our students achieve their personal and professional goals. 

  • Programs: Accountancy with a concentration in General Accounting, Master of Business Administration, MBA - Accounting
  • Degrees: Master

Discover the Difference a Community of Support Makes in Your Educational Journey. From Application to Graduation, the Support You Need to Achieve Your Goals. 100% Online.

  • Programs: AS in Accounting, BS in Accounting, BA in Business Administration Accounting
  • Degrees: Associate, Bachelor

Congratulations! Your interest in Independence University is an important first step toward changing your life. A career-focused degree is the key to a career with a potentially higher income, better benefits, and more satisfaction.

  • Programs: Business Management & Accounting (AAS)
  • Degrees: Associate
Golden Gate University
Los Angeles, San Francisco, Santa Clara

Since 1901, Golden Gate University (GGU) has been helping adults achieve their professional goals by providing education in accounting, law, taxation, and business-related areas.

  • Programs: Accounting
  • Degrees: Master
California College San Diego
National City, San Diego, San Marcos

The Secret to Getting Ahead is Getting Started

  • Programs: Business Management & Accounting (AAS), Accounting (BS), Business Management & Accounting - Property Management (AAS)
  • Degrees: Associate, Bachelor
Matching School Ads
You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Bookkeeping, Accounting, And Auditing Clerks, including:

Back to Top