dcsimg

Career Story: Assistant Director Of A Graduate Program At A University

Assistant Director Of A Graduate Program At A University

Job Title: Assistant Director, Higher Education

Type of Company: I work for a graduate program that is part of a larger university in the Metro-Boston area.

Education: BA - Anthropology, Classical Archaeology and Art History •• MA - Anthropology •• Current student in Ph.D. Program in Anthropology

Previous Experience: I worked in several office type settings, all in higher education, before moving into this position. I have mostly worked for different parts of the same organization, each time moving internally but to higher positions. My previous jobs included office type work, previously as an assistant to the head of different groups.

Job Tasks: My job primarily consists of handling all aspects of registration and communication for the graduate program at my university. I, along with others in my group, manage the day to day operations of the graduate program.

As part of the registration process, I help new and current students select their courses, enroll in these courses, and basically handle all the aspects of the registration process including payment and billing. I also assist instructors in placing book orders, collecting syllabi, and acting as a point person for any instructor needs or concerns. At the end of the term, I work with the instructors and students regarding grades, any reimbursement needs, and I get started on setting up for the next semester. We have three semesters each year, so my job is somewhat cyclical, with the same processes happening during each semester. I work with approximately 400 students each semester (or term), and approximately 75 instructors. We offer about 40 classes per term, in 6 different graduate programs.

The other piece of my job is communication. I am the point person for all news that comes out of this office. I am responsible for sending notices to students and instructors of important events, deadlines, and other news. I usually do this by email. I am also in charge of handling the website for my program. I make any updates to the website as necessary, and am currently working towards a new design for our website.

Best and Worst Parts of the Job: The best parts of my job are working with students. I love to see the students succeed in their school and in their careers. I particularly love going to commencement/graduation, and seeing the proud faces of my students and their families as they come to an end of their studies. Some even come back because they enjoy and value the educational opportunities we provide.

The parts I dislike can sometimes also be the students! My job can also be considered a customer service type of position, and the students are the customers. If they are unhappy, they will let me know! And I then need to work hard to make it right. Also, some days the amount of work can be overwhelming - the paperwork to be filed, the emails to respond to - but I try to remember that I am doing something good and helping out others.

Job Tips: If you are looking to work in higher education administration, it is important that you also focus on your own education - your education level is important to prospective students who your organization wants to educate. Also, try working in offices as a student, to get some ideas about how an office or university works.

Additional Thoughts: My best advice is that sometimes, you take a job that might not be your ideal job, but you make the best of it and learn something from every job that you can take with you and use in your next job. Try to take something useful from every event in your life - never stop learning! Even if it seems like you can't possibly get anything out of a situation, you are still learning! Always keep that in mind as you move along with your career. Take a little something extra with you wherever you go, and you will always be one step ahead of your competition.

I try to keep this in mind as I continue my own education and work towards the career I hope to have. I need to continue my formal education to work in my chosen field, and while it is tough to balance school and work, it is rewarding. I keep myself focused on my goal.

Popular Schools offering Higher Education Administration Programs

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

Matching School Ads

Earn your graduate degree online with Northcentral University.

  • Programs: Leadership in Higher Education - Master of Education, EdD - Learning Analytics in Higher Education, Educational Leadership - EdS, more...
  • Degrees: Master, Doctorate

Baker College is proud to be the largest independent college in Michigan with the most focused approach to education and training available. With one of the highest graduate employment rates in the country, our mission is to help our students find meaningful employment.

  • Programs: Educational Leadership: Higher Education - MSEE (Master's), Educational Leadership: K-12 - MSEE (Master's)
  • Degrees: Master

For over 35 years, Keiser University has maintained a practical, hands-on approach to career education to help our students achieve their personal and professional goals. 

  • Programs: PhD in Educational Leadership, Education Specialist in Educational Leadership
  • Degrees: Doctorate, Certificate

Abilene Christian University is a national leader in Christian higher education and a place where students, faculty, staff and alumni make a real difference in the world.

  • Programs: Master of Education in Instructional Leadership - Conflict Resolution Track, Master of Education in Instructional Leadership - Learning with Emerging Technologies, Master of Education in Instructional Leadership, more...
  • Degrees: Master, Doctorate

Liberty University provides a world-class education with a solid Christian foundation, equipping men and women with the values, knowledge, and skills essential for success in every aspect of life.

  • Programs: M.Ed. Teaching & Learning: History, AA in Education (Non-Licensure)
  • Degrees: Master, Associate

Concordia University - Portland offers several fully online 14-month Master of Education (M.Ed.) programs and a fully online Doctorate of Education (Ed.D.) program.

  • Programs: M.Ed. in Curriculum and Instruction - Educational Technology Leadership, Ed.D. - Professional Leadership, Inquiry, and Transformation, Teacher Leadership (EDD), more...
  • Degrees: Doctorate, Master

Earn your degree or diploma on your schedule and succeed at Ashworth College.

  • Programs: Child Care Provider
  • Degrees: Coursework, Diploma

Earn Your Diploma from Home!

  • Programs: Early Childhood Education
  • Degrees: Diploma

Pursue your education at Pacific Oaks College.

  • Programs: B.A. Early Childhood Education , B.A. Early Childhood Education with Dual Credential, M.A. Early Childhood Education, more...
  • Degrees: Bachelor, Master
Matching School Ads
You are visiting:

Find a school near you

What are Career Stories?

Career Stories are concise, real-world career overviews written by people relating their personal career experiences and wisdom. They provide invaluable insights and mentoring advice to students and career changers.

Most stories include:

  • a typical day or project
  • tips and advice
  • best and worst parts
  • educational background
  • previous experience

Browse hundreds of Career Stories

More Details On This Career

Please also see our detailed information about Postsecondary Education Administrators, including:

Back to Top
SPEAK TO AN ADVISOR 1.844.285.6104