Career Story: Secretary And Receptionist For A Property Management Company

Secretary And Receptionist For A Property Management Company

Job Title: Administrative Assistance

Type of Company: The company I work for is in property management. They own properties along the shoreline and we manage them.

Education: AS, Paralegal Studies, Briarwood College (Southington, CT)

Previous Experience: I was a paralegal for 10 years at a law firm in Hartford.

Job Tasks: I greet people as they enter the office. I keep track of the conference room calendar. I bring the mail to the post office. I am in charge of ordering supplies for the company and calling for service on office machines. I answer phones, do machine transcription, type many letters for three bosses, input new tenants and update tenant charges and address changes in the tenant management program. I prepare leases and send out reminder letters to tenants on things they are supposed to keep updated like insurance. I do some IT work. I call for service for the computer and I change back-up tapes daily. I manage the marina they own, meaning I send out the contracts, make sure people return them with their payments for the slips, and keep track of insurance for them.

Best and Worst Parts of the Job: The worst thing about my job is sitting as the receptionist and greeting people as they come in. I do not like when solicitors come in especially when we have a "no soliciting" sign on the door.

The best thing about my job is that my bosses are very flexible. It's not a big deal if I come in late because I always stay late and make up the time. If my daughter is sick or I have to run out for an appointment they have no problem with it. It is a family-owned business and they are great people to work for. I also like the fact that I am left alone a lot of the time during the day. I like working in a quiet office.

Job Tips: A receptionist position or administrative assistant job is really something that you learn from experience. You can go to school to learn typing, dictation, phones, people skills, etc. but every job is different and every employer has a different notion of what he wants his administrative assistant to do. I am lucky working for these people. I have it easy. I went to school for paralegal and quit after 10 years because I was sick of making the drive every day. My husband's boss was looking for a new secretary and offered the job to me. We talked on the phone for five minutes. That was my interview. I said, "Don't you want to know what I can do?" And he said that since I worked at a big time law firm in Hartford for 10 years he was sure I would be able to handle this job. We talked about hours and pay and that was it. I took the job. I credit it to my experience in the law firm. If you do well at one job you will be successful in finding something else.

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