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Medical secretaries, also known as medical administrative assistants, perform secretarial tasks that require specific knowledge of clinic, hospital or laboratory procedures as well as medical terminology. A medical secretary is responsible for billing patients, scheduling appointments, creating and recording medical reports and charts. Medical secretaries manage the front office.

Medical Secretaries picture    Medical Secretaries image

Medical Secretary Schools

Most medical secretary jobs require a high school diploma and general secretarial skills and knowledge in the field. But as health care becomes a more popular field, medical secretary training is increasingly leaning towards graduation from a postsecondary degree program. An associate degree in medical office administration is one way to prepare for a career as a medical secretary. Medical office administration courses cover topics such as:

  • Accounting
  • Business
  • Customer service
  • Medical terminology
  • Law
  • Ethics
  • Laboratory procedures
  • Record systems

Many Medical Office Administrator degree programs also require students to complete an internship in a physician's office to gain "real world" experience. Most medical secretaries partake in specialized training programs that provide the training in the industry's language. Some employers provide training in medical terminology. Medical administrative assistants should have good word processing and bookkeeping skills. Basic secretary training is often required. Classes are offered at community colleges and vocational schools.

Medical Secretary Certification and Licensing

In addition to medical secretary training degree programs, several valuable certifications are available to help medical secretaries sharpen their skills and become more attractive to prospective employers.

  • Certified Professional Secretary (CPS) - A three-part exam covering office systems, technology, administration and management
  • Certified Administrative Professional (CAP) - An advanced four-part examination which focuses on office systems and technology, office administration, management and advanced organizational management
  • Level 3 Certificate in Medical Terminology - Offered by the Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR), this certificate gives an advantage to those working in any medical specialty.

Resources for Medical Secretaries

Metro Areas Sorted by Total Employment for:
Medical Secretaries

Listed below are metro areas sorted by the total number of people employed in Medical Secretaries jobs , as of 2015

Source: 2015 Occupational Employment Statistics and 2014-24 Employment Projections, Bureau of Labor Statistics, BLS.gov.

     
Metro Area (Alabama) Total Employment Annual Median Salary
Birmingham 1410 $32,440
Hoover 1410 $32,440
Huntsville 500 $28,510
Montgomery 400 $29,510
Mobile 310 $26,750
Dothan 210 $28,400
Tuscaloosa 180 $34,150
Fairhope 170 $26,950
Foley 170 $26,950
Daphne 170 $26,950
Decatur 160 $29,400
Gadsden 160 $30,150
Anniston 140 $35,200
Jacksonville 140 $35,200
Oxford 140 $35,200
Florence 90 $24,780
Muscle Shoals 90 $24,780
Opelika 70 $24,120
Auburn 70 $24,120
     
Metro Area (Alaska) Total Employment Annual Median Salary
Anchorage 970 $35,190
Fairbanks 100 $42,630
     
Metro Area (Arizona) Total Employment Annual Median Salary
Scottsdale 11050 $30,890
Mesa 11050 $30,890
Phoenix 11050 $30,890
Tucson 1940 $33,710
Prescott 680 $30,340
Flagstaff 560 $33,240
Lake Havasu City 500 $26,280
Kingman 500 $26,280
Yuma 460 $27,810
Douglas 210 $29,450
Sierra Vista 210 $29,450
     
Metro Area (Arkansas) Total Employment Annual Median Salary
Conway 1420 $30,220
North Little Rock 1420 $30,220
Little Rock 1420 $30,220
Jonesboro 250 $26,110
Hot Springs 180 $27,760
Pine Bluff 50 $23,390
     
Metro Area (California) Total Employment Annual Median Salary
Los Angeles 28230 $36,250
Long Beach 28230 $36,250
Anaheim 28230 $36,250
San Francisco 9770 $44,850
Hayward 9770 $44,850
Oakland 9770 $44,850
San Diego 7370 $36,770
Carlsbad 7370 $36,770
San Bernardino 5660 $30,280
Riverside 5660 $30,280
Ontario 5660 $30,280
San Jose 4700 $48,840
Santa Clara 4700 $48,840
Sunnyvale 4700 $48,840
Arcade 4070 $40,300
Roseville 4070 $40,300
Arden 4070 $40,300
Sacramento 4070 $40,300
Fresno 1710 $30,910
Thousand Oaks 1300 $35,530
Ventura 1300 $35,530
Oxnard 1300 $35,530
Bakersfield 1150 $33,120
Stockton 1010 $33,960
Lodi 1010 $33,960
Modesto 860 $35,230
Santa Rosa 850 $43,170
Santa Barbara 810 $40,210
Santa Maria 810 $40,210
Fairfield 640 $45,140
Vallejo 640 $45,140
San Luis Obispo 600 $38,010
Paso Robles 600 $38,010
Arroyo Grande 600 $38,010
Porterville 560 $32,290
Visalia 560 $32,290
Chico 490 $33,440
Salinas 450 $37,890
Santa Cruz 420 $40,100
Watsonville 420 $40,100
Redding 400 $32,200
El Centro 300 $32,010
Yuba City 230 $31,280
Merced 220 $28,400
Napa 180 $42,700
Madera 160 $39,740
Hanford N/A $32,840
Corcoran N/A $32,840
     
Metro Area (Colorado) Total Employment Annual Median Salary
Aurora 3850 $37,460
Lakewood 3850 $37,460
Denver 3850 $37,460
Colorado Springs 1010 $34,360
Boulder 490 $30,330
Fort Collins 420 $34,620
Pueblo 250 $29,700
Grand Junction 200 $30,550
Greeley 120 $37,160
     
Metro Area (Connecticut) Total Employment Annual Median Salary
Hartford 1130 $38,630
East Hartford 1130 $38,630
West Hartford 1130 $38,630
Bridgeport 1010 $39,810
Norwalk 1010 $39,810
Stamford 1010 $39,810
New Haven 710 $39,480
Danbury 370 $39,410
Waterbury 330 $38,730
     
Metro Area (Delaware) Total Employment Annual Median Salary
Dover 560 $30,780
     
Metro Area (Florida) Total Employment Annual Median Salary
West Palm Beach 6590 $31,590
Fort Lauderdale 6590 $31,590
Miami 6590 $31,590
Kissimmee 2580 $29,900
Orlando 2580 $29,900
Sanford 2580 $29,900
Tampa 2420 $29,080
St. Petersburg 2420 $29,080
Clearwater 2420 $29,080
Jacksonville 1430 $31,350
Palm Bay 740 $29,970
Melbourne 740 $29,970
Titusville 740 $29,970
North Port 680 $30,950
Bradenton 680 $30,950
Sarasota 680 $30,950
Daytona Beach 630 $27,970
Deltona 630 $27,970
Ormond Beach 630 $27,970
Brent 590 $27,940
Pensacola 590 $27,940
Ferry Pass 590 $27,940
Fort Myers 580 $30,060
Cape Coral 580 $30,060
Port St. Lucie 420 $32,710
Gainesville 390 $25,440
Winter Haven 380 $27,100
Lakeland 380 $27,100
Ocala 330 $31,890
Marco Island 310 $29,820
Immokalee 310 $29,820
Naples 310 $29,820
Tallahassee 260 $27,110
Panama City 200 $28,350
Punta Gorda 160 $24,590
Homosassa Springs 150 $27,650
Destin 130 $29,620
Crestview 130 $29,620
Fort Walton Beach 130 $29,620
The Villages 120 $28,500
Sebastian 120 $31,410
Vero Beach 120 $31,410
     
Metro Area (Georgia) Total Employment Annual Median Salary
Roswell 4670 $32,820
Sandy Springs 4670 $32,820
Atlanta 4670 $32,820
Savannah 640 $28,610
Gainesville 280 $30,810
Macon 270 $25,730
Athens 270 $28,550
Clarke County 270 $28,550
Albany 200 $28,150
Warner Robins 190 $24,110
Valdosta 130 $24,690
Rome 130 $27,150
Brunswick 60 $29,210
Dalton 40 $28,380
     
Metro Area (Hawaii) Total Employment Annual Median Salary
Urban Honolulu 900 $36,760
Lahaina 100 $37,040
Wailuku 100 $37,040
Kahului 100 $37,040
     
Metro Area (Idaho) Total Employment Annual Median Salary
Boise City 490 $31,760
Coeur d'Alene 190 $30,470
Pocatello 40 $27,630
Idaho Falls N/A $31,950
     
Metro Area (Illinois) Total Employment Annual Median Salary
Rockford 530 $37,710
Peoria 500 $34,880
Springfield 290 $33,520
Marion 180 $25,880
Carbondale 180 $25,880
Kankakee 140 $33,360
Decatur 130 $32,940
Bloomington 120 $33,470
Urbana 90 $29,910
Champaign 90 $29,910
Danville 50 $36,210
     
Metro Area (Indiana) Total Employment Annual Median Salary
Anderson 3590 $32,770
Carmel 3590 $32,770
Indianapolis 3590 $32,770
Fort Wayne 890 $32,210
Bloomington 440 $30,570
Elkhart 290 $29,230
Goshen 290 $29,230
Kokomo 260 $28,610
Lafayette 260 $31,790
West Lafayette 260 $31,790
Muncie 230 $27,530
Terre Haute 210 $26,890
Columbus 140 $32,220
La Porte 110 $31,830
Michigan City 110 $31,830
     
Metro Area (Iowa) Total Employment Annual Median Salary
West Des Moines 1300 $33,200
Des Moines 1300 $33,200
Cedar Rapids 550 $31,590
Cedar Falls 430 $34,160
Waterloo 430 $34,160
Iowa City 320 $38,150
Ames 200 $29,610
Dubuque 130 $29,480
     
Metro Area (Kansas) Total Employment Annual Median Salary
Wichita 590 $29,970
Topeka 220 $31,690
Lawrence 70 $40,450
Manhattan 40 $33,800
     
Metro Area (Kentucky) Total Employment Annual Median Salary
Lexington 830 $29,000
Fayette 830 $29,000
Bowling Green 290 $27,510
Owensboro 120 $32,700
Fort Knox N/A $35,690
Elizabethtown N/A $35,690
     
Metro Area (Louisiana) Total Employment Annual Median Salary
Metairie 780 $30,450
New Orleans 780 $30,450
Baton Rouge 390 $28,150
Bossier City 340 $28,430
Shreveport 340 $28,430
Lafayette 170 $28,090
Houma 160 $26,330
Thibodaux 160 $26,330
Lake Charles 110 $29,510
Alexandria 90 $27,380
Hammond N/A $29,330
     
Metro Area (Maine) Total Employment Annual Median Salary
South Portland 1120 $35,200
Portland 1120 $35,200
Bangor 510 $33,330
Auburn 460 $29,410
Lewiston 460 $29,410
     
Metro Area (Maryland) Total Employment Annual Median Salary
Baltimore 6470 $35,900
Towson 6470 $35,900
Columbia 6470 $35,900
Lexington Park 120 $31,610
California 120 $31,610
     
Metro Area (Massachusetts) Total Employment Annual Median Salary
Barnstable Town 830 $37,000
New Bedford 360 $35,380
Pittsfield 310 $40,240
Gardner 280 $39,150
Leominster 280 $39,150
     
Metro Area (Michigan) Total Employment Annual Median Salary
Warren 6510 $32,990
Detroit 6510 $32,990
Dearborn 6510 $32,990
Wyoming 2120 $31,820
Grand Rapids 2120 $31,820
Ann Arbor 1030 $30,950
Flint 540 $33,730
Portage 500 $28,380
Kalamazoo 500 $28,380
Saginaw 460 $24,490
East Lansing 440 $32,060
Lansing 440 $32,060
Bay City 350 $32,630
Jackson 310 $31,180
Midland 280 $28,640
Battle Creek 230 $31,500
Benton Harbor 160 $29,020
Niles 160 $29,020
Muskegon 150 $35,120
Monroe 50 $31,460
     
Metro Area (Minnesota) Total Employment Annual Median Salary
St. Cloud 250 $37,080
North Mankato 230 $34,240
Mankato 230 $34,240
     
Metro Area (Mississippi) Total Employment Annual Median Salary
Jackson 660 $31,220
Hattiesburg 150 $28,790
Pascagoula 120 $30,890
Biloxi 120 $30,890
Gulfport 120 $30,890
     
Metro Area (Missouri) Total Employment Annual Median Salary
Springfield 1110 $29,780
Columbia 650 $29,030
Joplin 430 $25,860
Jefferson City 220 $32,490
     
Metro Area (Montana) Total Employment Annual Median Salary
Billings 360 $33,810
Missoula 310 $29,210
Great Falls 220 $30,570
     
Metro Area (Nebraska) Total Employment Annual Median Salary
Lincoln 560 $33,090
     
Metro Area (Nevada) Total Employment Annual Median Salary
Paradise 1540 $35,120
Henderson 1540 $35,120
Las Vegas 1540 $35,120
Reno 330 $35,430
Carson City 70 $42,090
     
Metro Area (New Hampshire) Total Employment Annual Median Salary
Manchester 230 $39,210
     
Metro Area (New Jersey) Total Employment Annual Median Salary
Trenton 530 $36,620
Atlantic City 240 $42,250
Hammonton 240 $42,250
Vineland 220 $37,750
Bridgeton 220 $37,750
Ocean City 100 $36,260
     
Metro Area (New Mexico) Total Employment Annual Median Salary
Albuquerque 1670 $32,490
Santa Fe 420 $34,900
Las Cruces 380 $25,470
Farmington 260 $26,310
     
Metro Area (New York) Total Employment Annual Median Salary
Rochester 1260 $30,420
Niagara Falls 1220 $33,180
Buffalo 1220 $33,180
Cheektowaga 1220 $33,180
Syracuse 810 $30,700
Schenectady 550 $35,740
Albany 550 $35,740
Troy 550 $35,740
Glens Falls 260 $30,810
Rome 210 $26,440
Utica 210 $26,440
Binghamton 100 $26,240
Fort Drum 60 $28,050
Watertown 60 $28,050
Kingston 60 $30,550
Elmira 50 $28,990
     
Metro Area (North Carolina) Total Employment Annual Median Salary
Winston 980 $33,270
Salem 980 $33,270
Raleigh 950 $31,100
High Point 920 $30,160
Greensboro 920 $30,160
Asheville 610 $30,220
Greenville 540 $28,490
Morganton 500 $27,570
Lenoir 500 $27,570
Hickory 500 $27,570
Durham 500 $35,480
Chapel Hill 500 $35,480
Wilmington 330 $32,720
Fayetteville 320 $27,340
New Bern 180 $29,200
Rocky Mount 120 $27,420
Jacksonville 110 $25,080
Goldsboro 100 $30,040
Burlington 90 $29,960
     
Metro Area (North Dakota) Total Employment Annual Median Salary
Bismarck 120 $34,140
     
Metro Area (Ohio) Total Employment Annual Median Salary
Columbus 8100 $32,480
Elyria 6840 $31,710
Cleveland 6840 $31,710
Dayton 3040 $28,750
Toledo 2850 $30,570
Akron 2790 $32,330
Massillon 1700 $27,900
Canton 1700 $27,900
Lima 440 $27,790
Mansfield 440 $29,600
Springfield 350 $27,700
     
Metro Area (Oklahoma) Total Employment Annual Median Salary
Oklahoma City 2970 $30,660
Tulsa 2200 $30,130
Lawton 240 $27,500
     
Metro Area (Oregon) Total Employment Annual Median Salary
Eugene 1350 $35,130
Salem 1290 $34,250
Redmond 940 $34,790
Bend 940 $34,790
Medford 860 $34,060
Corvallis 540 $33,090
Albany 370 $33,200
Grants Pass 260 $32,460
     
Metro Area (Pennsylvania) Total Employment Annual Median Salary
Pittsburgh 4510 $31,860
Wilkes 1500 $36,760
Hazleton 1500 $36,760
Barre 1500 $36,760
Scranton 1500 $36,760
Harrisburg 1280 $32,570
Carlisle 1280 $32,570
Lancaster 770 $29,760
Hanover 700 $30,360
York 700 $30,360
Reading 590 $31,680
Erie 490 $28,080
Johnstown 340 $26,370
State College 330 $29,950
Waynesboro 270 $39,360
Chambersburg 270 $39,360
Altoona 230 $26,670
Lebanon 210 $27,600
Williamsport 200 $27,240
Gettysburg 180 $27,940
East Stroudsburg 130 $33,870
Bloomsburg N/A $33,140
Berwick N/A $33,140
     
Metro Area (Puerto Rico) Total Employment Annual Median Salary
Carolina 2430 $19,670
Caguas 2430 $19,670
San Juan 2430 $19,670
Ponce 470 $17,900
Isabela 370 $17,880
Aguadilla 370 $17,880
Mayag�ez 220 $18,520
San Germ�n 190 $17,820
Arecibo 160 $18,100
Guayama 90 $18,660
     
Metro Area (South Carolina) Total Employment Annual Median Salary
Columbia 1400 $30,730
Charleston 1370 $32,080
North Charleston 1370 $32,080
Mauldin 800 $29,110
Greenville 800 $29,110
Anderson 800 $29,110
Spartanburg 680 $29,020
Florence 600 $28,510
Bluffton 280 $34,600
Beaufort 280 $34,600
Hilton Head Island 280 $34,600
Sumter 90 $28,310
     
Metro Area (South Dakota) Total Employment Annual Median Salary
Rapid City 70 $35,620
Sioux Falls 50 $35,240
     
Metro Area (Tennessee) Total Employment Annual Median Salary
Franklin 1810 $31,670
Davidson 1810 $31,670
Murfreesboro 1810 $31,670
Nashville 1810 $31,670
Knoxville 1080 $27,850
Johnson City 170 $30,160
Jackson 150 $27,550
Cleveland 100 $24,870
Morristown 90 $25,190
     
Metro Area (Texas) Total Employment Annual Median Salary
Dallas 25340 $31,970
Arlington 25340 $31,970
Fort Worth 25340 $31,970
The Woodlands 22710 $31,810
Sugar Land 22710 $31,810
Houston 22710 $31,810
San Antonio 7230 $29,030
New Braunfels 7230 $29,030
Austin 6150 $33,910
Round Rock 6150 $33,910
Mission 1920 $22,220
McAllen 1920 $22,220
Edinburg 1920 $22,220
El Paso 1790 $23,720
Corpus Christi 1340 $26,750
Tyler 1290 $27,580
Beaumont 1200 $27,700
Port Arthur 1200 $27,700
Temple 1110 $29,670
Killeen 1110 $29,670
Lubbock 1100 $26,160
Brownsville 1010 $24,260
Harlingen 1010 $24,260
Amarillo 990 $29,620
Waco 850 $28,990
Abilene 610 $26,340
Longview 610 $27,610
Laredo 540 $24,870
Midland 540 $28,480
Bryan 460 $26,520
College Station 460 $26,520
Wichita Falls 460 $27,740
Odessa 460 $29,370
Sherman 400 $29,290
Denison 400 $29,290
San Angelo 390 $27,760
Victoria 310 $28,620
     
Metro Area (Utah) Total Employment Annual Median Salary
Salt Lake City 2710 $30,950
Provo 1000 $29,610
Orem 1000 $29,610
Ogden 750 $31,310
Clearfield 750 $31,310
St. George 290 $29,650
     
Metro Area (Vermont) Total Employment Annual Median Salary
South Burlington 380 $37,320
Burlington 380 $37,320
     
Metro Area (Virginia) Total Employment Annual Median Salary
Richmond 620 $31,560
Charlottesville 610 $35,670
Roanoke 210 $33,430
Lynchburg 120 $28,820
Harrisonburg 50 $30,430
Waynesboro 40 $29,950
Staunton 40 $29,950
Christiansburg N/A $34,320
Blacksburg N/A $34,320
Radford N/A $34,320
     
Metro Area (Washington) Total Employment Annual Median Salary
Seattle 5810 $43,500
Tacoma 5810 $43,500
Bellevue 5810 $43,500
Spokane 1130 $38,100
Spokane Valley 1130 $38,100
Richland 420 $33,040
Kennewick 420 $33,040
Yakima 340 $35,430
Tumwater 330 $40,590
Olympia 330 $40,590
Bellingham 160 $39,610
Silverdale 150 $34,760
Bremerton 150 $34,760
Mount Vernon 130 $36,160
Anacortes 130 $36,160
Longview 110 $40,060
Wenatchee 80 $38,430
     
Metro Area (West Virginia) Total Employment Annual Median Salary
Charleston 340 $27,410
Morgantown 140 $26,590
Beckley 80 $24,070
Parkersburg 60 $22,600
Vienna 60 $22,600
     
Metro Area (Wisconsin) Total Employment Annual Median Salary
Milwaukee 2220 $34,550
Waukesha 2220 $34,550
West Allis 2220 $34,550
Madison 670 $36,290
Green Bay 540 $36,400
Sheboygan 160 $31,430
Neenah 110 $29,610
Oshkosh 110 $29,610
Janesville N/A $33,540
Beloit N/A $33,540
Eau Claire N/A $33,920
Wausau N/A $37,030
     
Metro Area (Wyoming) Total Employment Annual Median Salary
Casper 270 $30,370
Cheyenne 230 $28,700

Career Stories (Job Profiles) for Medical Secretaries

To find out more about building a career as Medical Secretaries, we spoke with professionals in the field across a variety of specialties. Learn about their experiences on the job, the steps they took to complete their education, and what it takes to excel in this industry. Click the link to see a story.

All Types

Most Popular Industries for :
Medical Secretaries

Industries representing at least 1% of total jobs for the occupation.

Source: 2015 Occupational Employment Statistics and 2014-24 Employment Projections, Bureau of Labor Statistics, BLS.gov.

Industry Jobs Percent Annual Median Salary
Medical Office 310,060 68% $29,760
Hospital 114,180 25% $29,560
Nursing And Residential Care 7,160 1% $28,050
Professional And Technical Services 7,000 1% $28,600
Education 5,300 1% $32,170
These schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles). Request info from multiple schools, by clicking the Get Info links.
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CityTownInfo Career and College Resources

We have some additional detailed pages at the state level for Medical Secretaries.

Numbers in parentheses are counts of relevant campus-based schools in the state; online schools may also be available.

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