Secretaries and administrative assistants handle the clerical and administrative duties of a business, usually in an office setting. This can involve answering phones, replying to emails, sending memos, and other related tasks. As each of these tasks are necessary in order to run a functioning business, secretaries and administrative assistants are a vital part of any office's employee structure.
There are a number of different ways to prepare for a career as a secretary or administrative assistant. Typically a high school diploma is the minimum, but more recently it's been common for even entry-level workers to earn some type of postsecondary degree or certification. Here are a few examples of California schools that might offer business or admin programs:
Secretarial programs will most likely cover training in mastering programs such as word processors, spreadsheets, and database software. Programs like Microsoft Word and Excel are commonly found in most offices as well as PowerPoint, so these might also be topics of training. Coursework could also involve developing a high typing speed.
Secretarial skillsets crucial to the role could include:
More specific training tasks might cover developing knowledge of handling incoming and outgoing mail and faxes, answering telephones and taking messages, arranging meetings, preparing memos, editing documents, maintaining databases and filing systems both electronic and paper, performing basic bookkeeping, scheduling appointments, etc.
The state of California has no mandatory licensing procedures for the secretarial position. However, receiving relevant certification might demonstrate a high level of competence and even expertise in the role to employers.
For general secretaries, the International Association of Administrative Professionals offers certification called the Certified Administrative Professional or CAP specific to the area of office administration. To take the qualifying exam though, candidates must not only have a college degree (or equivalent work experience) but relevant work experience as well.
California specifically has the additional certification of the California Certified Legal Secretary (CCLS) from LSI. Certification is achieved by passing an exam focused on legal procedures, legal terminology, performance skills, reasoning and ethics, law office administration, communication, and legal computations, with previous experience of two years as well as recertification procedures.
The options for legal secretaries regarding certification are more expansive. The National Association of Legal Secretaries offers the Accredited Legal Professional or ALP certification as long as you have at least one year of office experience. The National Association of Legal Secretaries also offers Professional Legal Secretary certification, certification that is even more distinguished from the ALP.
Legal secretaries also have the opportunity to obtain the Certified Legal Secretary Specialist (CLSS) certification which is offered by Legal Secretaries International. This certification however will often require at least 5 years of legal experience in addition to passing an exam.
Schools for Secretaries in California are listed below.
These schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).
Request info from multiple schools, by clicking the Request Info links.
This list also contains online schools that accept students from California.
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|School Name||Campus||Highest Award||Enrolled|
|Advanced College||South Gate||Associate||103|
|Allan Hancock College||Santa Maria||Associate||13,176|
|American River College||Sacramento||Associate||33,821|
|Antelope Valley College||Lancaster||Associate||13,312|
|Barstow Community College||Barstow||Associate||2,906|
|Berkeley City College||Berkeley||Associate||5,287|
|Canada College||Redwood City||Associate||5,764|
|Cerro Coso Community College||Ridgecrest||Associate||4,577|
|Chaffey College||Rancho Cucamonga||Associate||18,736|
|City College of San Francisco||San Francisco||Associate||46,411|
|Coastline Community College||Fountain Valley||Associate||9,316|
|College of Alameda||Alameda||Associate||5,979|
|College of San Mateo||San Mateo||Associate||10,516|
|College of the Canyons||Santa Clarita||Associate||17,499|
|College of the Redwoods||Eureka||Associate||6,025|
|College of the Sequoias||Visalia||Associate||11,697|
|College of the Siskiyous||Weed||Associate||2,782|
|Columbia College Sonora||Sonora||Associate||2,734|
|Contra Costa College||San Pablo||Associate||7,147|
|Cosumnes River College||Sacramento||Associate||12,967|
|Crafton Hills College||Yucaipa||Associate||5,382|
|Cuesta College||San Luis Obispo||Associate||10,920|
|Cuyamaca College||El Cajon||Associate||9,358|
|De Anza College||Cupertino||Associate||24,115|
|Diablo Valley College||Pleasant Hill||Associate||19,768|
|East Los Angeles College||Monterey Park||Associate||28,889|
|El Camino College||Torrance||Associate||24,895|
|Evergreen Valley College||San Jose||Associate||8,707|
|Feather River College||Quincy||Associate||1,688|
|Folsom Lake College||Folsom||Associate||8,193|
|Foothill College||Los Altos Hills||Associate||18,132|
|Fresno City College||Fresno||Associate||21,624|
|Glendale Community College Glendale||Glendale||Associate||16,827|
|Golden West College||Huntington Beach||Associate||13,354|
|Grossmont College||El Cajon||Associate||17,359|
|Humphreys College-Stockton||Stockton||Bachelors & First Professional||756|
|Imperial Valley College||Imperial||Associate||8,682|
|Irvine Valley College||Irvine||Associate||9,805|
|Lake Tahoe Community College||South Lake Tahoe||Associate||2,576|
|Las Positas College||Livermore||Associate||8,024|
|Lassen Community College||Susanville||Associate||1,829|
|Long Beach City College||Long Beach||Associate||25,536|
|Los Angeles City College||Los Angeles||Associate||17,204|
|Los Angeles Harbor College||Wilmington||Associate||8,850|
|Los Angeles Mission College||Sylmar||Associate||8,493|
|Los Angeles Pierce College||Woodland Hills||Associate||19,526|
|Los Angeles Southwest College||Los Angeles||Associate||6,095|
|Los Angeles Trade Technical College||Los Angeles||Associate||13,194|
|Los Angeles Valley College||Valley Glen||Associate||17,264|
|Los Medanos College||Pittsburg||Associate||8,360|
|Mission College||Santa Clara||Associate||8,832|
|Modesto Junior College||Modesto||Associate||18,546|
|Monterey Peninsula College||Monterey||Associate||9,238|
|Mount Jacinto College||San Jacinto||Associate||14,197|
|Mt San Antonio College||Walnut||Associate||29,842|
|Napa Valley College||Napa||Associate||7,169|
|Orange Coast College||Costa Mesa||Associate||24,424|
|Palo Verde College||Blythe||Associate||3,831|
|Palomar College||San Marcos||Associate||27,222|
|Pasadena City College||Pasadena||Associate||26,672|
|Riverside Community College||Riverside||Associate||30,961|
|Sacramento City College||Sacramento||Associate||24,596|
|Saddleback College||Mission Viejo||Associate||18,371|
|San Bernardino Valley College||San Bernardino||Associate||12,839|
|San Diego City College||San Diego||Associate||17,013|
|San Diego Mesa College||San Diego||Associate||21,437|
|San Diego Miramar College||San Diego||Associate||10,650|
|San Joaquin Delta College||Stockton||Associate||18,668|
|San Jose City College||San Jose||Associate||9,805|
|Santa Ana College||Santa Ana||Associate||33,514|
|Santa Barbara City College||Santa Barbara||Associate||21,632|
|Santa Monica College||Santa Monica||Associate||28,958|
|Santa Rosa Junior College||Santa Rosa||Associate||25,626|
|Santiago Canyon College||Orange||Associate||14,085|
|Skyline College||San Bruno||Associate||8,359|
|Solano Community College||Fairfield||Associate||11,163|
|Southern California Institute of Technology||Anaheim||Bachelor||396|
|Victor Valley College||Victorville||Associate||10,149|
|West Hills College-Coalinga||Coalinga||Associate||2,833|
|West Hills College-Lemoore||Lemoore||Associate||3,833|
|West Los Angeles College||Culver City||Associate||9,975|
|West Valley College||Saratoga||Associate||11,210|
The map below shows job statistics for the career type by metro area, for California. A table below the map shows job popularity and salaries across the state.
Listed below are metro areas ranked by the popularity of jobs for Secretaries relative to the population of the city, as of 2008. Salary data was obtained from the U.S. Bureau of Labor Statistics.
A Relative Popularity of 1.0 means that the city has an average number of the particular job, for its population, compared to the rest of the US. Higher numbers mean proportionally more jobs of that type.
|San Luis Obispo||1710||$35030||0.93|
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