California Secretary Training Programs and Schools

Career Information for Secretaries in California

Secretaries and administrative assistants handle the clerical and administrative duties of a business, usually in an office setting. This can involve answering phones, replying to emails, sending memos, and other related tasks. As each of these tasks are necessary in order to run a functioning business, secretaries and administrative assistants are a vital part of any office's employee structure.

California Secretary Schools

There are a number of different ways to prepare for a career as a secretary or administrative assistant. Typically a high school diploma is the minimum, but more recently it's been common for even entry-level workers to earn some type of postsecondary degree or certification. Here are a few examples of California schools that might offer business or admin programs:

  • Bakersfield College: Founded in 1913, Bakersfield College is one of the nation's oldest community colleges and serves 20,000 students.
  • American River College: American River College is a state-funded community college whose history dates back to 1942 when it was established to train civilians for nations service in WWII.
  • Cerritos College: Focusing on delivering high quality education to a diverse student body, Cerritos College ranks second in the state for Mexican-American/Latino student transfers to California State Universities.
  • Chaffey College: Set in the vibrant community of Chino, Fontana, Montclair and Rancho Cucamonga, Chaffey has been serving the community and its students since 1883.
  • City College of San Francisco: Since 1935, City College of San Francisco has been offering high quality education to the Bay area communities for over 80 years.
  • De Anza College: With a combination of 170 certificate and associate degree programs, De Anza College provides multicultural learning and engages students creatively.
  • Grossmont College: Drawing a student body primarily from suburban locations in East San Diego County, Grossmont College offers more than 150 certificate and associate degree programs as well as career development and workforce training.

What to Expect from California Secretarial Programs

Secretarial programs will most likely cover training in mastering programs such as word processors, spreadsheets, and database software. Programs like Microsoft Word and Excel are commonly found in most offices as well as PowerPoint, so these might also be topics of training. Coursework could also involve developing a high typing speed.

Secretarial skillsets crucial to the role could include:

  • Integrity
  • Interpersonal skills
  • Organizational skills
  • Writing skills

More specific training tasks might cover developing knowledge of handling incoming and outgoing mail and faxes, answering telephones and taking messages, arranging meetings, preparing memos, editing documents, maintaining databases and filing systems both electronic and paper, performing basic bookkeeping, scheduling appointments, etc.

California Secretarial License

The state of California has no mandatory licensing procedures for the secretarial position. However, receiving relevant certification might demonstrate a high level of competence and even expertise in the role to employers.

For general secretaries, the International Association of Administrative Professionals offers certification called the Certified Administrative Professional or CAP specific to the area of office administration. To take the qualifying exam though, candidates must not only have a college degree (or equivalent work experience) but relevant work experience as well.

California specifically has the additional certification of the California Certified Legal Secretary (CCLS) from LSI. Certification is achieved by passing an exam focused on legal procedures, legal terminology, performance skills, reasoning and ethics, law office administration, communication, and legal computations, with previous experience of two years as well as recertification procedures.

The options for legal secretaries regarding certification are more expansive. The National Association of Legal Secretaries offers the Accredited Legal Professional or ALP certification as long as you have at least one year of office experience. The National Association of Legal Secretaries also offers Professional Legal Secretary certification, certification that is even more distinguished from the ALP.

Legal secretaries also have the opportunity to obtain the Certified Legal Secretary Specialist (CLSS) certification which is offered by Legal Secretaries International. This certification however will often require at least 5 years of legal experience in addition to passing an exam.

Resources for Secretaries in California


  • Secretaries and Administrative Assistants, Occupational Outlook Handbook 2016-17 Edition, Bureau of Labor Statistics, U.S. Department of Labor, http://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm#tab-4 accessed September 17, 2016

Schools for Secretaries in California are listed below.

Selected Secretary Training Schools in California

quickinfoThese schools offer particularly quick info upon request, and we have written detailed profiles for each (click school names to see the profiles).

Request info from multiple schools, by clicking the Request Info links.

This list also contains online schools that accept students from California.

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More California Secretary Training Schools

School Name Campus Highest Award Enrolled
Advanced College South Gate Associate 103
Allan Hancock College Santa Maria Associate 13,176
American River College Sacramento Associate 33,821
Antelope Valley College Lancaster Associate 13,312
Bakersfield College Bakersfield Associate 17,405
Barstow Community College Barstow Associate 2,906
Berkeley City College Berkeley Associate 5,287
Butte College Oroville Associate 12,228
Cabrillo College Aptos Associate 15,114
Canada College Redwood City Associate 5,764
Cerritos College Norwalk Associate 22,273
Cerro Coso Community College Ridgecrest Associate 4,577
Chabot College Hayward Associate 13,229
Chaffey College Rancho Cucamonga Associate 18,736
Citrus College Glendora Associate 11,467
City College of San Francisco San Francisco Associate 46,411
Coastline Community College Fountain Valley Associate 9,316
College of Alameda Alameda Associate 5,979
College of San Mateo San Mateo Associate 10,516
College of the Canyons Santa Clarita Associate 17,499
College of the Redwoods Eureka Associate 6,025
College of the Sequoias Visalia Associate 11,697
College of the Siskiyous Weed Associate 2,782
Columbia College Sonora Sonora Associate 2,734
Contra Costa College San Pablo Associate 7,147
Cosumnes River College Sacramento Associate 12,967
Crafton Hills College Yucaipa Associate 5,382
Cuesta College San Luis Obispo Associate 10,920
Cuyamaca College El Cajon Associate 9,358
Cypress College Cypress Associate 13,592
De Anza College Cupertino Associate 24,115
Diablo Valley College Pleasant Hill Associate 19,768
East Los Angeles College Monterey Park Associate 28,889
El Camino College Torrance Associate 24,895
Evergreen Valley College San Jose Associate 8,707
Feather River College Quincy Associate 1,688
Folsom Lake College Folsom Associate 8,193
Foothill College Los Altos Hills Associate 18,132
Fresno City College Fresno Associate 21,624
Fullerton College Fullerton Associate 20,719
Gavilan College Gilroy Associate 6,049
Glendale Community College Glendale Glendale Associate 16,827
Golden West College Huntington Beach Associate 13,354
Grossmont College El Cajon Associate 17,359
Hartnell College Salinas Associate 9,890
Humphreys College-Stockton Stockton Bachelors & First Professional 756
Imperial Valley College Imperial Associate 8,682
Irvine Valley College Irvine Associate 9,805
Lake Tahoe Community College South Lake Tahoe Associate 2,576
Laney College Oakland Associate 11,745
Las Positas College Livermore Associate 8,024
Lassen Community College Susanville Associate 1,829
Long Beach City College Long Beach Associate 25,536
Los Angeles City College Los Angeles Associate 17,204
Los Angeles Harbor College Wilmington Associate 8,850
Los Angeles Mission College Sylmar Associate 8,493
Los Angeles Pierce College Woodland Hills Associate 19,526
Los Angeles Southwest College Los Angeles Associate 6,095
Los Angeles Trade Technical College Los Angeles Associate 13,194
Los Angeles Valley College Valley Glen Associate 17,264
Los Medanos College Pittsburg Associate 8,360
Mendocino College Ukiah Associate 4,347
Merced College Merced Associate 10,890
Merritt College Oakland Associate 6,944
MiraCosta College Oceanside Associate 10,682
Mission College Santa Clara Associate 8,832
Modesto Junior College Modesto Associate 18,546
Monterey Peninsula College Monterey Associate 9,238
Mount Jacinto College San Jacinto Associate 14,197
Mt San Antonio College Walnut Associate 29,842
Napa Valley College Napa Associate 7,169
Ohlone College Fremont Associate 11,083
Orange Coast College Costa Mesa Associate 24,424
Oxnard College Oxnard Associate 6,803
Palo Verde College Blythe Associate 3,831
Palomar College San Marcos Associate 27,222
Pasadena City College Pasadena Associate 26,672
Porterville College Porterville Associate 3,773
Reedley College Reedley Associate 12,158
Riverside Community College Riverside Associate 30,961
Sacramento City College Sacramento Associate 24,596
Saddleback College Mission Viejo Associate 18,371
San Bernardino Valley College San Bernardino Associate 12,839
San Diego City College San Diego Associate 17,013
San Diego Mesa College San Diego Associate 21,437
San Diego Miramar College San Diego Associate 10,650
San Joaquin Delta College Stockton Associate 18,668
San Jose City College San Jose Associate 9,805
Santa Ana College Santa Ana Associate 33,514
Santa Barbara City College Santa Barbara Associate 21,632
Santa Monica College Santa Monica Associate 28,958
Santa Rosa Junior College Santa Rosa Associate 25,626
Santiago Canyon College Orange Associate 14,085
Shasta College Redding Associate 9,102
Sierra College Rocklin Associate 18,859
Skyline College San Bruno Associate 8,359
Solano Community College Fairfield Associate 11,163
Southern California Institute of Technology Anaheim Bachelor 396
Taft College Taft Associate 9,328
Ventura College Ventura Associate 12,603
Victor Valley College Victorville Associate 10,149
West Hills College-Coalinga Coalinga Associate 2,833
West Hills College-Lemoore Lemoore Associate 3,833
West Los Angeles College Culver City Associate 9,975
West Valley College Saratoga Associate 11,210
Yuba College Marysville Associate 9,904

Job Popularity in Metro Areas for Secretaries

The map below shows job statistics for the career type by metro area, for California. A table below the map shows job popularity and salaries across the state.

Metro Areas Rated for Popularity for:

Listed below are metro areas ranked by the popularity of jobs for Secretaries relative to the population of the city, as of 2008. Salary data was obtained from the U.S. Bureau of Labor Statistics.

A Relative Popularity of 1.0 means that the city has an average number of the particular job, for its population, compared to the rest of the US. Higher numbers mean proportionally more jobs of that type.

Metro Area Jobs Salary


Bakersfield 3470 $34900 0.71
Fresno 4250 $33140 0.75
Hanford 370 $32940 0.57
Corcoran 370 $32940 0.57
Chico 1220 $34250 1.02
El Centro 580 $35870 0.64
Oxnard 4230 $37610 0.87
Thousand Oaks 4230 $37610 0.87
Ventura 4230 $37610 0.87
Redding 760 $30170 0.78
Riverside 17320 $37290 0.8
San Bernardino 17320 $37290 0.8
Ontario 17320 $37290 0.8
Sacramento 12110 $35900 0.84
Roseville 12110 $35900 0.84
Arden 12110 $35900 0.84
Arcade 12110 $35900 0.84
Salinas 1900 $38340 0.71
Los Angeles 80460 $38240 0.86
Long Beach 80460 $38240 0.86
Anaheim 80460 $38240 0.86
Madera 480 $34420 0.74
Merced 760 $34970 0.72
Modesto 2340 $33120 0.85
Napa 980 $37600 0.85
San Diego 19300 $38150 0.86
Carlsbad 19300 $38150 0.86
Santa Cruz 1300 $36930 0.88
Watsonville 1300 $36930 0.88
Santa Maria 2440 $39550 0.81
Santa Barbara 2440 $39550 0.81
Santa Rosa 2680 $39770 0.86
San Francisco 30170 $43750 0.83
Oakland 30170 $43750 0.83
Hayward 30170 $43750 0.83
Stockton 2770 $37650 0.77
Lodi 2770 $37650 0.77
San Jose 11280 $43890 0.67
Sunnyvale 11280 $43890 0.67
Santa Clara 11280 $43890 0.67
Vallejo 1760 $37020 0.85
Fairfield 1760 $37020 0.85
Visalia 1800 $33100 0.77
Porterville 1800 $33100 0.77
Yuba City 600 $32920 0.94
San Luis Obispo 1710 $35030 0.93
Paso Robles 1710 $35030 0.93
Arroyo Grande 1710 $35030 0.93
Employment For:

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