Secretaries and administrative assistants take care of a variety of clerical and administrative duties each business requires and usually perform these duties in an office setting. Some tasks might involve answering phones, replying to emails, sending memos, or performing other related tasks.
New York Secretary Schools
The state of New York has a large number of public and private schools of higher education. Though there's no one path to becoming a secretary or administrative assistant, it may be a good idea to consider attending a school or program to prepare you for the workforce. Here are a few examples of New York secretary schools:
- Concordia College: Named one of the best regional colleges in the North Region by the US News & World Report, Concordia is a four-year institution founded in 1881.
- CUNY Bronx Community College: Offering more than 30 academic programs and specializing in transfer to four-year colleges, the CUNY Bronx campus was declared a National Historic Landmark in 2012.
- Dutchess Community College: Dutchess Community College has been active for over 50 years and has a reputation for being one of the best community colleges in the state.
- Erie Community College: High quality, affordable education is Erie Community College's goal and flexible educational options give students a wealth of choices for how they learn.
- Monroe Community College: Monroe Community College is ranked among the top 25 U.S. community colleges by the U.S. Department of Education's National Center for Educations Statistics.
- Nassau Community College: Part of the SUNY system, Nassau offers day, evening, weekend, online, continuing and professional programs.
- Rochester Institute of Technology: Privately owned and founded in 1829, Rochester Institute of Technology has nine colleges emphasizing career education and experiential learning.
- SUNY Westchester Community College: Founded in 1946, Westchester Community College has approximately 13,000 full and part-time students, making it the county's largest educational institution.
What to Expect from New York Secretarial Programs
Programs focusing on secretarial training typically center on navigating and using word processors, spreadsheets, and database software. Programs like Microsoft Word, Excel, and PowerPoint are generally found in most offices. Coursework might also involve improving typing speed.
A few skills for a successful secretarial career include:
- Writing skills
- Interpersonal skills
- Organizational skills
Training might include development of knowledge related to arranging meetings, preparing memos, answering telephones and taking messages, scheduling appointments, handling incoming and outgoing mail and faxes, editing documents, maintaining databases and filing systems both electronic and paper, performing basic bookkeeping, etc.
New York Secretarial License
New York state does not require official licensing become a secretary. Earning certification however may show employers advanced skills for the role.
The International Association of Administrative Professionals provides an office administration certification called the Certified Administrative Professional or CAP for general secretaries. Candidates must first obtain a college degree (or equivalent work experience) as well obtained relevant work experience in order to take the qualifying exam.
There are a few certification routes for legal secretaries. The National Association of Legal Secretaries offers the Accredited Legal Professional or ALP certification as long as you've obtained at least 1 year of office experience. The next step offered by the association is the Professional Legal Secretary certification, regarded as a more advanced certification.
The Certified Legal Secretary Specialist (CLSS) is also available to legal secretaries, offered by Legal Secretaries International, though a prerequisite of at least five years of legal experience is required to take the exam.
Resources for Secretaries in New York