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Career Story: Administrative Assistant For A Small Company

Administrative Assistant For A Small Company

Job Title: Administrative Assistant

Education: AABA, American Intercontinental University

Previous Experience: I worked at a call center for Alltel Corporation and a local school district before taking my current position.

Job Tasks: I work for two local business coaches with a primary focus on supporting the marketing and administrative efforts of the company.

On any given day I make around 30 outbound calls to potential clients to explain upcoming events and the benefits of our services for small to mid-sized business owners. I also book travel arrangements for both coaches and coordinate events with venues in prime locations.

Much of the work I do is Internet and computer based. It is important to have strong written and spoken communication skills. Also, it is important to understand how to use all Microsoft Office products. Networking is a valuable tool.

Generally speaking, most of the tasks appointed to me have two to four week time span and usually two or three events that need planning overlap.

Most of the day is spent completing administrative and marketing tasks. There are different telephone scripts to follow for marketing calls, but any electronic marketing or computer design using software programs is soley my responsibility.

We also have weekly meetings to assess and determine what needs to be done to acheive the results we are looking for in our business and to track the progress of our events.

I also drive to different venues and setup for our events one to two days before the actual event. My primary responsibility at an event is to give a seamless appearance throughout the day. Once the end of the day has arrived, it is my responsibility to clean up and make follow up calls.

Best and Worst Parts of the Job: The best part of the job is the flexible schedule and the family oriented atmosphere. There are lots of opportunities to do things that I would otherwise miss out on because I am able to work around my personal schedule.

The worst parts of the job is personal and is not necessary to be shared.

Job Tips: This type of job offers lots of networking opportunities and it is important to create strong relationships. This position is a great segue for someone early on in their career path. Consider doing this type of work part-time while searching for a career niche. Education in business is imperative.

Additional Thoughts: The desire to help other individuals and the ability to multitask are essential to successful performance in this type of position. Be prepared to do several tasks and work during personal time to achieve success.

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