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Career Story: Executive Secretary

Executive Secretary

Job Title: Administrative Assistant

Type of Company: I work for a school district in a small town outside of Boston.

Education: n/a

Previous Experience: I worked as an administrative assistant for a property management company as well as a large investment firm in Massachusetts.

Job Tasks: I answer phones, greet students and parents, file, type parental letters and assist the principal with various projects. Many photocopies of notices and memos have to be made by me as well. I take student attendance daily, which requires input into the attendance database. I am also responsible for typing requisitions for anything that needs to be ordered. Personal day forms and professional development forms are also processed on a daily basis. CORI forms are processed, tracked and licenses are copied. Occasionally, I will have to answer intercom summons and respond accordingly. Maintaining the school's master calendar can be very challenging too. The creation of the school's newsletter can be quite time-consuming and involves gathering information form a variety of sources.

Best and Worst Parts of the Job: The best parts of the job are the hours and the school breaks.

The worst part of the job is that sometimes it can be quite hectic since I am the only full-time secretary for a very large number of students and staff.

Job Tips: I find this job to be very rewarding since you are often the one that everyone looks to for answers. It is a very important role in any company and companies would not be able to function without them. I find that this position maintains your computer skills unlike any other job. As new programs are introduced to society, secretaries/administrative assistants will need to learn new programs. This is a great way to keep your skills up-to-date in the event you should be faced with looking for a new job. Computer skills are a must.

Additional Thoughts: You will need to have very good computer skills and be very personable. You will also have to be very adept at multi-tasking. This particular position requires you to have the ability to do 5 or 6 things at once, particularly if you are working for more than one person.

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