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Career Story: High School Administrative Assistant

High School Administrative Assistant

Job Title: Administrative Assistant

Type of Company: I work at a high school in a suburb of Boston.

Education: BA, Psychology, Marietta College (Ohio)

Previous Experience: I worked as paralegal in an immigration law firm and an administrative assistant at a real estate law firm.

Job Tasks: I am responsible for keeping track of a revolving budget for the culinary program for the high school students. The students prepare lunch daily and must order the supplies necessary. Therefore, I am involved in creating purchase orders for the vendors, authorizing payment of invoicing and general accounting. I also enroll teachers in conferences and workshops. For this, I have to be proficient in "Finance Plus", an accounting program used by the city Finance department. I am also responsible for mailings to students in the career and technical education program and setting up various annual programs. These include annual awards ceremony, special student of the year program, 8th grade program and others. I'm responsible too for keeping teacher attendance, keeping track of work study payroll and co-op student's payroll. The work study and co-op students are paid weekly and they submit weekly timecards that I review and summarize and then send to payroll so that the students will get a paycheck. The guidance counselor sets the students up in the programs, I keep track of the hours. I generally keep the career and technical department administration running smoothly, answer phones, provide correspondence as needed and report to the director. The students are not in the school in the summer but I set the systems up during the summer that will be put in place the next school year.

Best and Worst Parts of the Job: The best part of my job is the people I work with who are very nice and easy to get along with. I have a lot of independence and like that a lot.

The hard part is getting to work early, at 7:30, and learning new tasks. I just started this job six weeks ago and I am still getting to know what needs to be done.

Job Tips: My best advice is to be flexible and to get along with people. Develop your computer skills at every point of your life. Whatever you are doing, learn more from asking others.

Additional Thoughts: It is important to learn to get along with everyone.

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