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Career Story: Accounts Payable Director At A University

Accounts Payable Director At A University

Job Title: Director Of Disbursements

Type of Company: It is a university.

Education: Merrimack College BS in Psychology •• Northeastern University Graduate Certificate in HR Management

Previous Experience: I worked as a payroll assistant and worked my way up to manager of the payroll department and just recently took over the Accounts Payable dept.

Job Tasks: Managing the day to day operations of the payroll and accounts payable department for the University. The payroll department is responsible for paying all employees, faculty and students through weekly and semi monthly payrolls. This includes validating timesheets, calculating partial payments, and processing the vacation payouts when an employee terminates. The accounts payable department processes a daily check run to pay all vendors and consultants that are linked with the University.

As the director, it is my responsibility to make sure both departments process these payments on time and accurately. In addition to paying the vendors and employees, all applicable taxes need to be paid and reported in a timely manner. Part of my responsibilities is to make sure that all IRS, department of labor, and all other outside governing bodies that have policies or rules in regards to these payments are always adhered to so that we do not face an audit or fines. Additionally, you need to keep up to date on the ever changing regulations that these governing bodies pass so that you assure the department is in compliance.

Lastly, you need to train, and work with the staff to make sure that they are learning and growing in their positions as well.

Best and Worst Parts of the Job: The best part of the job is my ability to look at the processes and suggest improvements or ways to possibly make it easier on the staff.

The worst part is at the end of the year as many people wait until the last minute to get their invoices or payments in and it seems that the hours are endless. It also seems that because of the nature of the job (getting people paid) you do not normally hear from people unless their is an issue and that most of the time you are dealing with problem solving and calming someone down and you rarely hear about it when you go without any issues.

Job Tips:
1. Make sure you like math

2. If you want to become a manager in a department, I think it works best to work your way from the bottom, or make an effort to learn what each person does as their daily tasks so that you could always step in if necessary and never feel as though you are inferior to do such tasks.

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