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Career Story: Office Manager For An Auto Repair Shop

Office Manager For An Auto Repair Shop

Job Title: Office Manager

Type of Company: I work for a hydraulics and lubrication company.

Education: some college

Previous Experience: I did clerical work for an automobile dealership and customer service at a corrugated box company.

Job Tasks: I take care of all office decisions, accounts payable and production reports.

I begin the day by going over sales from the day preceding and entering sales data into our database. I order office and shipping supplies, handle payments from customers who come for parts or repair work. I answer phones and open mail. I make our twice-weekly bank deposit and reconcile our monthly account statement. I post salesmen's commissions and oversee the girl who does accounts receivable. I take care of accounts payable myself, matching invoices to purchases orders and double-checking jobs to see which sales account billing was posted to. I also make sure we charged adequate freight costs to customers.

I look for ways, too, that the company can save money. I book trade shows, making sure we have enough give-away items with company names on them and that our product catalogs have our company name on them. I close out all books for prior months, and print correct journals, and file them away and I work with our accountant on our quarterly reports.

Best and Worst Parts of the Job: The best part of my job is the hours.

Worst part is not being outside on nice days and sitting all day long.

Job Tips: Be prepared to master all areas of the business, and all jobs. Be Sure to take notes during your training classes so you can refer to them later if needed. This will show you care and are interested in the job.

Additional Thoughts: I should've stay in college or gone into a field that would always be there. Be committed if you take on a job. Stay with it. Do your best.

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