Data Entry Keyers

Data entry keyers, also known as data entry operators and key entry operators, enter lists of items and numbers and various types of data into computers for storage and for research purposes. They also complete forms located on computer screens. They may also verify data.

Data entry keyers may edit current information, reformat existing data and proofread new entries for accuracy. They typically use data or number keypads to place information into computers. Some data entry keyers utilize character recognition systems including scanners and electronically transmitted files. Computer software is then used which recognizes the characters on the document. Data entry keyers then follow up and enter any data which the computer software was unable to recognize.

Some companies have two levels of data entry keyers. Employees in the first level deal with work that is standardized and they don't have to make judgements in order to choose or code the data. Employees at the higher level may choose and code the data they enter into the computer. They may also have to choose the appropriate procedure for dealing with every piece of information. They may need to review several documents in order to locate the information they need.

Sample job titles include data entry clerk, data entry operator, data entry machine operator and data capture specialist.

Responsibilities

  • Compare data with source documents
  • Resolve garbled or indecipherable information by utilizing cryptographic procedures and equipment
  • Compile, sort and verify the accuracy of data before entering it into computers
  • Load machines with input and output media such as paper, disks and tapes
  • Maintain logs of completed work and activities
  • Store documents
  • Enter data that computer software is unable to recognize

Job Characteristics

Data entry operators usually work in comfortable office buildings. Their work is repetitive. Key entry operators need to be fast and accurate. Generally, they have standard workdays, however due to technology they can work from remote locations including their home.

Employment Outlook

The Bureau of Labor Statistics projects that the employment of data entry and information processing workers will decline moderately from 2008 to 2018. Improved technology and workers performing their own data entry tasks will lower the need for data entry operators, except for highly detailed or complex work. In addition, the median annual earnings for data entry keyers in 2008 was $26,120.

Education, Certification, and Licensing

Most employers require candidates to have a high school diploma and have the ability to enter data accurately at a given speed. Many employers provide on-the-job training. Grammar, spelling and punctuation are important aspects of the occupation. Individuals can acquire the skills to use data entry equipment in high schools, community colleges or in business schools.

Resources

Major Employers

The top employers are government agencies, banks and hospitals.

Schools for Data Entry Keyers are listed in the Browse Schools Section.

Data Entry Keyers Skills

Below are the skills needed to be data entry keyers according to their importance on the scale of 1 to 5 (1 being lowest and 5 being highest) and competency level on a scale of 1 to 7 (1 being lowest and 7 being highest).

   
Skill NameImportanceCompetence
Reading Comprehension3.623.38
Active Listening3.383
Monitoring3.252.25
Time Management32.88
Writing33

Data Entry Keyers Abilities

Below are the abilities needed to be data entry keyers according to their importance on the scale of 1 to 5 (1 being lowest and 5 being highest) and competency level on a scale of 1 to 7 (1 being lowest and 7 being highest).

   
Ability NameImportanceCompetence
Near Vision3.883.88
Written Comprehension3.883
Finger Dexterity3.753
Information Ordering3.53
Oral Comprehension3.53.12

Data Entry Keyers Knowledge

Below are the knowledge areas needed to be data entry keyers according to their importance on the scale of 1 to 5 (1 being lowest and 5 being highest) and competency level on a scale of 1 to 7 (1 being lowest and 7 being highest).

   
Knowledge AreaImportanceCompetence
English Language4.774.93
Clerical4.565
Customer and Personal Service3.594.4
Law and Government3.553.72
Public Safety and Security2.93.03

Data Entry Keyers Work activities

Below are the work activities involved in being data entry keyers according to their importance on the scale of 1 to 5 (1 being lowest and 5 being highest) and competency level on a scale of 1 to 7 (1 being lowest and 5 being highest).

   
Work ActivityImportanceCompetence
Interacting With Computers4.713.81
Processing Information4.54.99
Documenting/Recording Information4.414.42
Communicating with Supervisors, Peers, or Subordinates4.274.71
Getting Information4.253.6

Data Entry Keyers Work styles

Below are the work styles involved in being data entry keyers according to their importance on the scale of 1 to 5 (1 being lowest and 5 being highest).

   
Work StyleImportance
Integrity4.94
Attention to Detail4.86
Dependability4.8
Independence4.65
Stress Tolerance4.64
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