Medical secretaries, also known as medical administrative assistants, perform secretarial tasks that require specific knowledge of clinic, hospital or laboratory procedures as well as medical terminology. A medical secretary is responsible for billing patients, scheduling appointments, creating and recording medical reports and charts. Medical secretaries manage the front office.

Medical Secretaries picture    Medical Secretaries image

Medical Secretary Schools

Most medical secretary jobs require a high school diploma and general secretarial skills and knowledge in the field. But as health care becomes a more popular field, medical secretary training is increasingly leaning towards graduation from a postsecondary degree program. An associate degree in medical office administration is one way to prepare for a career as a medical secretary. Medical office administration courses cover topics such as:

  • Accounting
  • Business
  • Customer service
  • Medical terminology
  • Law
  • Ethics
  • Laboratory procedures
  • Record systems

Many Medical Office Administrator degree programs also require students to complete an internship in a physician's office to gain "real world" experience. Most medical secretaries partake in specialized training programs that provide the training in the industry's language. Some employers provide training in medical terminology. Medical administrative assistants should have good word processing and bookkeeping skills. Basic secretary training is often required. Classes are offered at community colleges and vocational schools.

Medical Secretary Certification and Licensing

In addition to medical secretary training degree programs, several valuable certifications are available to help medical secretaries sharpen their skills and become more attractive to prospective employers.

  • Certified Professional Secretary (CPS) - A three-part exam covering office systems, technology, administration and management
  • Certified Administrative Professional (CAP) - An advanced four-part examination which focuses on office systems and technology, office administration, management and advanced organizational management
  • Level 3 Certificate in Medical Terminology - Offered by the Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR), this certificate gives an advantage to those working in any medical specialty.

Resources for Medical Secretaries

Metro Areas Sorted by Total Employment for
Medical Secretaries

Listed below are the 10 largest metro areas based on the total number of people employed in Medical Secretaries jobs , as of 2016

Metro Area Total Employment Annual Mean Salary
Dallas-Fort Worth-Arlington 28,110 $32,880
Los Angeles-Long Beach-Anaheim 27,080 $37,380
Houston-The Woodlands-Sugar Land 25,130 $34,520
Phoenix-Mesa-Scottsdale 9,930 $33,530
Detroit-Warren-Dearborn 9,650 $34,150
San Francisco-Oakland-Hayward 9,650 $46,190
Columbus 8,180 $33,850
San Antonio-New Braunfels 7,760 $30,650
Austin-Round Rock 7,360 $34,610
San Diego-Carlsbad 7,030 $40,090

Compare Total Employment & Salaries for Medical Secretaries

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Total employment and salary for professions similar to medical secretaries

Career Stories (Job Profiles) for Medical Secretaries

To find out more about building a career as Medical Secretaries, we spoke with professionals in the field across a variety of specialties. Learn about their experiences on the job, the steps they took to complete their education, and what it takes to excel in this industry. Click the link to see a story.

All Types

Source : 2016 Occupational Employment Statistics, Bureau of Labor Statistics, U.S. Department of Labor, BLS.gov

Most Popular Industries for
Medical Secretaries

These industries represent at least 1% of the total number of people employed in this occupation.

Industry Total Employment Percent Annual Median Salary
Medical Office 310,060 68% $29,760
Hospital 114,180 25% $29,560
Nursing And Residential Care 7,160 1% $28,050
Professional And Technical Services 7,000 1% $28,600
Education 5,300 1% $32,170
Click the Visit School Site buttons to go directly to a school's website and learn more about the school and programs it has to offer. School website will open in a new tab.
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Results:  10
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  • Medical Office Specialist (10-Month Diploma Program)
  • Dedicated to providing  career training since 1975.
  • Has 13 campus locations in Southern California and a campus in Morrow, GA.
  • Provides flexible class times including weekends.
  • Offers curriculum that ranges from 8 month diploma programs to 16-month Associate of Applied Science degree programs.
  • Has admissions professionals available to help students decide which diploma or degree program they should pursue.
  • Gives job placement assistance strengthened by relationships with local employers.
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  • Medical Office Specialist
  • Offers accelerated programs w/ flexible schedules & professional instruction
  • Multiple accredited campuses across 9 states including CA, TX, NV, & PA
  • 10 + programs including Practical Nursing, Dental and Medical Assisting
  • Provides professional development training & career planning resources
  • Military Student Center (MSC) is committed to the success of military students
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  • Medical Front Office Assistant - Certificate

Trade schools in Los Angeles are built on a solid foundation of academic experience, especially Advanced College in South Gate. The founders of Advanced College have 40 years of experience when they opened their own institute of higher learning in 1999, which means Advanced College was student-oriented from day one. Our reputation as a leading vocational nursing & Allied Health school in Los Angeles is well-established, but that is just the beginning. Our expansive South Gate Campus has grown in our time as a school in order to make room for our daily operations. However, our expansion goes beyond the boundaries of our walls.

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  • Administrative Medical Assistant
  • Administrative Specialist
  • Offers career programs in accounting, cosmetology, massage therapy, physical fitness training, and more.
  • Provides hands-on training led by instructors who have relevant, on-the-job experience.
  • Each campus features a public salon and spa for student practice.
  • Campuses are accredited by the Accrediting Council for Continuing Education and Training (ACCET) and Council on Occupational Education (COE).
  • 11 campuses across California, Texas, Nevada and Idaho, as well as 8 additional Milan Institute of Cosmetology campuses.
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  • Medical Administrative Specialist
  • A Los Angeles-based private college offering programs in medical sciences, legal studies, and graphic design since 1985.
  • Has weekend programs, including certified  veterinary technology, nurse assistant, and hemodialysis technician.
  • Showcases visual communication students’ artwork and design through campus magazine.
  • 3 campuses in Southern California.
  • Accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC).
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  • Degree - Medical Office
  • Certificate - Medical Office
  • Many programs require externships, allowing students to gain real-world experience.
  • Approved A+ rating from the Better Business Bureau (BBB) since 1984.
  • Offers 22 accelerated, career-focused program options including business administration, medical assisting, and more.
  • Regionally accredited by the Western Association of Schools and Colleges (WASC).
  • 11 campuses across California, with an online division as well.
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  • Medical Billing and Coding - Certificate
  • Part of the Delta Career Education Corporation.
  • Each campus features a public spa and/or salon where students can gain real-world experience.
  • 17 campuses across the United States, with online options as well.
  • Accredited by the Accrediting Council for Independent colleges and Schools (ACICS), with programmatic accreditation by the Commission on Accreditation of Allied Health Education Programs (CAAHEP).
  • Originally founded in 1916 in Wilmington, North Carolina by Judge Leon Motte.
  • Online MHA Concentration in Population Management
  • Online MHA Concentration in Senior Services
  • Online General MHA

Maryville University is a private university in St. Louis County, Missouri. Founded in 1872, Maryville University is a comprehensive and nationally ranked private institution with an enrollment of more than 6,800 students.

  • Medical Billing and Coding Specialist Program
  • Offers training in various types of massage therapy, physical therapy/sports rehab, and personal fitness training & wellness.
  • Teaches in an environment that promotes learning and encourages empathetic and compassionate therapists.
  • Career service professionals work directly with students from the start of their program, and help them pursue employment in day spas, luxury hotels, cruise ships, and other locations.
  • Students can work in the SOCHI Massage Clinic to gain experience and build their career skills.
  • Financial aid representatives help students develop a personalized financial plan to finance their tuition.
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  • Certificate - Medical Office Administrative Assistant
  • At Charter College the entire curriculum is built around student success
  • Accredited by the ACICS with easy-to-use online remote classroom platforms
  • Offers training programs in healthcare, business, veterinary care, IT, & more
  • Receive excellent online support from faculty and staff members
  • Many members of the military have found their ideal fit at Charter College

We have some additional detailed pages at the state level for Medical Secretaries.

Numbers in parentheses are counts of relevant campus-based schools in the state; online schools may also be available.

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