Secretaries and administrative assistants take care of the clerical and administrative duties a business is required to stay on top of and are typically located in an office setting. Their tasks might revolve around replying to emails, answering phones, sending memos, and other related tasks.
Florida Secretary Schools
Each task that a secretary and administrative assistant performs is helpful to the efficiency and overall success of the business. Though on-the-job training is important, secretaries and administrative assistants may also consider earning a degree or certification from a Florida secretary school. Here are a few examples of schools you could check out:
- Florida State College at Jacksonville: Ranking among the top 25 most affordable public, four-year institutions, Florida State College at Jacksonville offers traditional as well as hybrid and online courses.
- Indian River State College: Indian River State College offers over 150 different programs and was selected as a Top Ten National Finalist for the Aspen Prize for Excellence.
- Miami Dade College: Miami Dade had the largest undergraduate enrollment of any college in the country in 2013 and boasts a 16% transfer student rate.
- Palm Beach State College: Florida's first public community college, Palm Beach State College was founded in 1933 and has grown from three classrooms with 41 students to five campuses and 48,000 students.
- Atlantic Technical College: Atlantic Technical College offers over 35 certificate and applied technology diploma programs as well as many continuing education courses.
- Rasmussen College-Florida: Rasmussen College focuses on not only general education skills, but also innovative programs and a dynamic curriculum.
- Suncoast Technical College: Suncoast Technical College sets itself apart with academic programs based on community members' input and demonstrated needs.
What to Expect from Florida Secretarial Programs
Secretarial training typically covers topics such as general knowledge of programs like word processors, spreadsheets, and database software. Navigation of programs like Microsoft Word and Excel are also common, as well as PowerPoint. Development of a reasonable typing speed may also be included.
Typical skills crucial for a secretary position are:
- Organizational skills
- Interpersonal skills
- Writing skills
More detailed training tasks might cover answering performing basic bookkeeping, telephones and taking messages, maintaining databases and filing systems both electronic and paper, scheduling appointments, arranging meetings, preparing memos, editing documents, handle incoming and outgoing mail and faxes, etc.
Florida Secretarial Certification and License
The state of Florida does not have a licensing requirement for secretary positions. Earning certification though does have the potential to validate your aptitude in the position to employers.
For general secretaries, the International Association of Administrative Professionals offers certification the Certified Administrative Professional or CAP, in the area of office administration. To take the qualifying exam, candidates must have obtained a college degree (or equivalent work experience) as along with relevant work experience.
Legal secretaries have several certification options. The Accredited Legal Professional or ALP certification, offered by the National Association of Legal Secretaries, is available if you have at least a year of office experience. The NALS also offer Professional Legal Secretary certification, widely viewed as an even more renowned certification.
Legal secretaries additionally have the opportunity to obtain the Certified Legal Secretary Specialist (CLSS) certification, which is offered by Legal Secretaries International. This certification however will often require both passing the exam as well as having at least five years of legal experience.
Resources for Secretaries in Florida